- We are looking for a highly organized and proactive Talent Acquisition Coordinator to join our team
- In this role, you will play a critical role in creating a seamless hiring experience by coordinating interviews across multiple time zones, communicating with candidates and hiring teams, and providing administrative and operational support throughout the recruiting process

- You’ll work closely with candidates, recruiters, hiring managers, and interviewers, often navigating complex schedules and changing priorities while keeping the candidate experience at the center of everything you do

- You’ll also have opportunities to contribute to broader Talent Acquisition initiatives and process improvements that help our team operate more effectively

- Coordinate high-volume and complex interview schedules across multiple time zones, balancing candidate, hiring manager, and interviewer availability

- Serve as a key point of contact for candidates, providing timely, thoughtful communication and ensuring a seamless experience throughout the interview process

- Partner closely with recruiters, hiring managers, and interviewers to manage scheduling needs, changes, and last-minute adjustments

- Proactively troubleshoot scheduling conflicts and other coordination challenges, using sound judgment to find solutions and keep hiring processes moving

- Manage candidate and interview data in the ATS, ensuring records are accurate and up to date throughout the hiring process

- Provide administrative and operational support across the recruiting lifecycle,



including onboarding preparation and other TA-related activities

- Identify opportunities to improve scheduling workflows, processes, and the overall candidate and stakeholder experience

- Contribute to broader Talent initiatives such as employer branding, talent communities, university recruiting, and other special projects as opportunities arise

Benefits

- Health and wellness benefits: High quality health plans and access to hormonal and family-building support.

- Time away from work: Generous paid time off including vacation, holidays, sick time, bereavement, and more.

- Financial benefits: Beyond a market-competitive salary, plans are provided to assist in your financial future including retirement and pension plans as well as life and disability insurance.

- Parental leave: Parents are eligible for time off to care for their newborn, adopted child, or foster child. Parental leave benefits and pay vary by location.

- Professional development: Continuously grow through development workshops, mentoring programs, and more.

- Community impact: We partner with communities to provide services in addition to sponsoring our own events.

- Live your best life: Invest in yourself, on us.



Our monthly wellness stipend is designed to support your life beyond the screen, giving you the flexibility to fuel your passions and your well-being.

- Mental health: Access to Headspace’s well known meditation support plus coaching and therapy, for you and additional loved ones.
- 1+ years of experience as a Recruiting Coordinator or in a similar coordination or administrative support role

- Hands-on experience working with applicant tracking systems (e.g., Ashby, Greenhouse, Lever)

- Strong problem-solving skills and the ability to proactively navigate scheduling conflicts and changing priorities

- Strong organizational skills and exceptional attention to detail

- High level of discretion and professionalism when handling sensitive and confidential information

- Experience coordinating complex schedules across multiple time zones and supporting globally distributed teams

- Proficiency with Google Workspace and/or Microsoft Office

- Excellent interpersonal and communication skills, with the ability to build strong relationships with candidates, hiring managers, recruiters, and interviewers
- A commitment to delivering a seamless, high-quality experience for candidates and internal stakeholders

- Demonstrated ability to thrive in a fast-paced environment, managing multiple priorities, tight deadlines, and last-minute changes with accuracy and a sense of urgency

- Prior experience working with globally distributed teams

- Experience supporting recruiting or talent teams in high-growth or SaaS environments

📌 Talent Acquisition Coordinator (Canada)
🏢 AuditBoard
📍 Canada