Here's a polished version that combines the strengths of both ads into a single Invoicing Clerk / Invoice Administrator posting while emphasizing growth, job costing exposure, and operational accounting experience.

Invoicing ClerkBroadway Refrigeration & Air Conditioning Ltd.

About Us

Broadway Refrigeration & Air Conditioning is a leader in the design, installation, service, and maintenance of commercial and multi-unit residential HVAC, refrigeration, plumbing, drainage and mechanical systems throughout Western Canada. Since 1957, we have built a reputation for quality workmanship, long-term customer relationships, and a commitment to employee development.

Our skilled team supports construction, retrofit, service, and maintenance projects across a wide range of industries. We believe in providing meaningful career opportunities and investing in the growth and success of our employees.

If you're early in your accounting or administrative career and want to understand how a real operating business works, not just process transactions, this is a great place to learn and grow.

The Opportunity

We are looking for a highly organized and detail-oriented Invoicing Clerk to join our Finance team. Reporting to Management/Ownership, this position plays an important role in supporting customer billing, accounts receivable, job costing, and revenue administration across our service, maintenance, and project divisions.

This role offers direct exposure to work orders, projects, contracts, technicians, project managers, dispatchers, and customers. You will gain valuable experience learning how labour, materials, purchase orders, and project costs translate into revenue and profitability.

For the right candidate, invoicing is the starting point rather than the destination. There is significant opportunity to expand into job costing, project accounting, revenue recognition, work-in-progress (WIP) accounting, and broader finance responsibilities as your experience grows.

Key ResponsibilitiesCustomer Billing & Invoicing

- Prepare and process customer invoices for service, maintenance, construction, and project work
- Review work orders, labour, materials, purchase orders, permits, and supporting documentation prior to billing
- Ensure invoices are accurate, complete, and submitted in a timely manner
- Assist with contract billing, progress billing,



and project invoicing
- Identify completed work that is ready for invoicing

Revenue Administration & Job Costing

- Review project costs and identify discrepancies requiring investigation
- Assist with job costing and revenue tracking activities
- Maintain accurate customer, project, and billing documentation
- Learn and support revenue recognition and work-in-progress (WIP) processes
- Apply and update permit statuses as required

Accounts Receivable & Customer Support

- Support accounts receivable activities and collections
- Investigate and resolve customer invoicing concerns
- Communicate billing issues with management and operational teams
- Provide excellent customer service while maintaining positive client relationships

Operational Collaboration

- Work closely with dispatch, sales, service, project managers, technicians, purchasing, and finance teams
- Support the smooth flow of information between operations and accounting
- Assist with process improvements and additional administrative or accounting duties as assigned

Who We're Looking For

You are naturally curious, organized, and enjoy figuring things out. You're comfortable asking questions, solving problems, and understanding the "why" behind a process, not just completing tasks.

You thrive in a fast-paced environment, enjoy managing multiple priorities, and take pride in producing accurate work.

The Ideal Candidate Will Be

- Detail-oriented and highly organized
- Self-motivated and able to work independently
- Comfortable managing multiple priorities and deadlines
- Positive, enthusiastic, and adaptable
- A quick learner with strong problem-solving skills
- Customer-focused with excellent communication skills
- Professional and dependable
- Committed to contributing to a positive and safe workplace culture

Qualifications & Experience

- Minimum one year of office administration experience
- Minimum one year of customer service experience




- Minimum one year of invoicing, accounts receivable, accounts payable, or general accounting experience
- Proficiency with Microsoft Office, including Excel, Word, and Outlook
- Strong written and verbal English communication skills
- Experience in construction, mechanical contracting, HVAC, service, project accounting, or job costing is considered an asset
- Diploma or degree in Accounting, Finance, Business, or a related field is considered an asset
- Individuals pursuing or interested in pursuing a CPA designation are encouraged to apply

Why Join Broadway?

This is more than a traditional invoicing role.

You'll gain hands-on experience inside a growing mechanical contracting business where finance works closely with operations, dispatch, sales, purchasing, project management, and senior leadership.

You'll have the opportunity to build practical knowledge in:

- Revenue administration
- Accounts receivable
- Job costing
- Work-in-progress (WIP) accounting
- Project accounting
- Construction accounting
- Revenue recognition
- Margin and profitability analysis

As you develop your skills, there will be opportunities to take on additional accounting and finance responsibilities and grow your career within the organization.

Compensation & Benefits

Broadway is committed to the long-term success of our employees. We offer a competitive compensation package including:

- Employer-paid Medical and Dental benefits for employees and eligible dependents
- RRSP Matching Program
- Professional Development Support
- Career growth and advancement opportunities
- Stable, long-term employment with an industry leader

How to Apply

If you're looking for an opportunity to develop your accounting and business knowledge in a fast-paced operational environment and build a long-term career with a respected industry leader, we'd love to hear from you.

Submit your application through our careers portal today.

While only shortlisted applicants will be contacted, all applications will be retained for future consideration.

Broadway Refrigeration & Air Conditioning Ltd.
Building careers. Supporting growth. Delivering excellence since 1957.

Pay: $50,000.00-$60,000.00 per year

Advantages:

- Dental care
- On-site parking
- RRSP match

Work Location: In person

📌 Invoicing Administrator (Burnaby)
🏢 Broadway Refrigeration & Air Conditioning Co.
📍 Burnaby