Executive Assistant, People, Communications and Enrolment

COMPETITION NO. AD26-25 Band 9: $79,101 to 98,878 AboutDurham College:

Durham College (DC) is a leading post-secondary institution thatsupports students to develop career-ready skills for the ever-changing jobmarket. With a focus on experiential learning, led by expert faculty, throughfield placements, applied research, co-ops and other hands‑on opportunities, DCgrads are known for having the skills and knowledge they need to adapt to theever-changing workforce. A leader in innovative teaching and learning, Durham College offers awide range of market-driven programs across multiple disciplines, includingculinary management, farming and horticulture, business, IT, construction andtrades, science and technology, health care, engineering, social and communityservices, media, art and design. Our modern campuses in Oshawa and Whitby offer145 programs – including six bachelor’s degrees and 11apprenticeship programs – tomore than 11,000 full-time post-secondary and nearly3,000 apprenticeship students. In addition, we have more than 16,000 studentregistrations in professional and part-time learning. More than 120,000 alumnirepresent the college, both locally and around the world. DC hasan estimated annual economic impact of more than $913 million on Durham Regionand is proud to be an active and engaged member of the communities we serve bycontributing resources and expertise to enhance social and economic well-beingthrough partnerships, investments and collaboration. Duties and Responsibilities:

TheExecutive Assistant (EA) provides senior-level executive, administrative, andoperational support to the Vice President, (VP) People, Communications andEnrolment, playing a key role in advancing the strategic priorities of a broadportfolio that includes Human Resources, Communications and Marketing, Domesticand International Recruitment, and Enrolment Services. Servingas a central point of coordination for the VP, the EA supports the effectivemanagement of daily operations, leadership activities, planning and reportingprocesses, special projects, and portfolio-wide initiatives. The position worksproactively to anticipate the VP’s needs, establish structure around prioritiesand commitments,



and ensure important work progresses across multipledepartments and functions. TheEA actively manages the flow of priorities, information, decisions, andcommitments through the Office of the VP. This includes triaging requests andissues, protecting and prioritizing the VP’s time, preparing the VP formeetings, coordinating follow-up on commitments, and ensuring actions,approvals, and deadlines are advanced appropriately. The EA maintains awarenessof emerging priorities across the portfolio andproactively identifies matters requiring the VP’s attention. TheEA facilitates communication and collaboration, coordinates cross-functionalinitiatives on the VP’s behalf, and supports the timely execution of portfoliopriorities. The role also supports the VP’s leadership team's effectiveness bycoordinating meeting agendas and materials, maintaining forward-planningcalendars, tracking decisions and action items, and ensuring appropriatefollow-through among portfolio leaders. TheEA develops and maintains comprehensive systems for tracking strategicpriorities, business plan deliverables, projects, decisions, approvals,follow-up items, and other commitments of the VP. The position also helpsmaintain continuity within the Office of the VP by ensuring key decisions,commitments, correspondence, and supporting information are appropriatelydocumented and accessible. Keyresponsibilities include conducting research and gathering information;preparing briefing materials, presentations, correspondence, reports, andmeeting materials; coordinating schedule, calendar, meetings, and supportingcertain events and emergency communications; monitoring budget expenditures;responding to and triaging inquiries; drafting and proofreading documents;supporting special projects; and providing general administrative support. TheEA serves as an important liaison between the Office of the VP and otherexecutive offices.



The position exercises sound judgment in determining whatrequires the VP’s attention, what can be redirected or resolved elsewhere, andwhen matters should be escalated. Qualifications:

A minimum of a three-year diploma or degree in Business Administration, Office Administration or Communications, along with 5 years of relevant experience. Leadership development courses or certifications will be considered a strong asset. Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), SharePoint, and enterprise systems (e.g., Banner, QUICK). Strong organizational, time management, and project management skills with the ability to balance multiple priorities. Exceptional interpersonal, verbal, and written communication skills, with sound judgment, diplomacy, and discretion in handling confidential matters. Proven problem‑solving, critical thinking, and conflict resolution abilities; able to work independently under pressure. Experience in budget coordination and financial tracking. Demonstrated commitment to equity, diversity and inclusion. Contact Us

T:[email protected] C Wing, Second Floor - 2000 Simcoe St. N. Oshawa, ON Durham College invites applications from all qualified individuals. Durham is committed to fostering workplace diversity, and, provides accommodations to applicants with disabilities throughout our hiring process. If you require this information in alternate format; require communication supports; an accommodation in applying for a posting and/or if you are selected for an interview, please contact our Human Resources (HR) department and an HR assistant will work with you to meet your needs. We thank you for your interest in employment with Durham College however, only those candidates selected for an interview will be contacted. Land Acknowledgement

Durham College is situated on the traditional lands of the First Peoples of the Mississaugas of Scugog Island First Nation. These lands are covered under the Williams Treaties and rest within the traditional territory of the Anishinaabeg. We offer our gratitude to the Indigenous Peoples who care for and, through the treaty process, share the lands on which we live, learn, teach and prosper today.

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📌 Executive Assistant, People, Communications and Enrolment (Winnipeg)
🏢 Durham College
📍 Winnipeg