About Vantage
Vantage Commodities is a trader-led lumber firm based in Vancouver. We're a small, focused team that values sharp execution and clear thinking.
The Role
We're looking for a sharp, highly organized Executive Personal Assistant to support our Managing Director. This is a high-trust, high-ownership role—you'll be embedded in the day-to-day operations of both the business and the executive's personal life. You'll own the CEO's schedule, keep the office running smoothly, and handle everything from onboarding new hires to booking travel to picking up dry cleaning. If you thrive on variety, move fast, and take pride in making things run without being asked twice, this role is for you.
This is a replacement role with a target start date of September 3rd. We're looking for someone who wants to grow with the company long-term.
You'll be interviewed by our current EA, and her read on your personality and working style carries a lot of weight in our decision. We're a small team and this role is highly visible. We need someone who gels well with the people around them, not just someone who can do the job on paper.
What You'll Do
Executive Support
Own and manage the Managing Director's calendar end-to-end—scheduling, prioritizing, and protecting his time
Coordinate personal tasks including dry cleaning, dog walking, errands, and personal appointments
Plan and organize personal events, vacations,



and travel logistics
Office Administration
Keep office operations organized and running efficiently day-to-day
Manage and organize company documents, files, and records
Handle invoicing and basic financial administration tasks
HR & People
Support the hiring process for the office end-to-end—posting roles, screening candidates, scheduling and conducting interviews
Lead onboarding for new hires—coordinate paperwork, equipment, and first-day logistics
Events & Scheduling
Plan and execute company events, team gatherings, and client-facing functions
Manage logistics for both work and personal events from start to finish
What We're Looking For
Exceptionally organized with strong attention to detail
Personable and easy to be around—you'll be working closely with the CEO and interacting with staff, clients, and vendors daily
Discreet and trustworthy—you'll be handling sensitive personal and business matters
Proactive and self-directed; you don't wait to be told what needs doing
Robust written and verbal communication skills
Comfortable and competent with computers and picking up new tools quickly
Previous experience as a PA, EA, or office administrator is a strong asset but not a requirement
Able to adapt quickly between professional and personal tasks without missing a beat
Work Location: In person

📌 Executive Personal Assistant (British Columbia)
🏢 Vantage Lumber
📍 British Columbia