The Alberta Centre to End Trafficking in Persons (the AC) is an organization that works in collaboration with community-based organizations and in partnership with the Ministry of Public Safety and Emergency Services to ensure the most effective supports are available for the victims and survivors of human trafficking. The AC works with law enforcement, community organizations and social service providers to provide anti-human trafficking education and awareness and maintain engagement within the community to assist victims and survivors in a trauma-informed, inclusive, and culturally appropriate manner. It is responsible for spearheading provincial human trafficking related strategies, initiatives, partnerships, collaborations, and capacity-building activities. The Executive Assistant will report to the Co-CEOs and, additionally, will support the leadership team.

The Position
Reporting to the Co-CEOs, the Executive Assistant provides overall senior level administrative support to the Executive Leadership Team and the Board Chair. The Executive Assistant is a strategic partner and represents the brand of the AC in all dealings with external and internal stakeholders.

Accountabilities
Perform duties in a manner that is consistent with and committed to upholding the brand of the AC as a whole
Consistently maintain the confidentiality and the integrity of the Co-CEOs’ office in all matters
Able to perform effectively and efficiently in a dynamic and rapid-paced environment
Support the Co-CEOs including calendar management (setting up meetings, sending invitations to external stakeholders), file management and organization, composing and reviewing documents and email management
Book travel, conferences and events for the Co-CEOs and Executive Leadership Team as needed
Coordinate the logistics with high-level meetings both internally and externally to include support for the Executive Leadership Team meetings and following up on assigned action items
Provide technical assistance including, but not limited to, making the setup and execution of conference calls and presentations, uploading reading and prep materials onto appropriate technology,



suggest improvements, and implement changes where appropriate
Support Co-CEO communications, including drafting letters, emails, memos, internal and external (including Board) communications, PowerPoint presentations, and other materials, and proofreading all work to ensure accuracy and brand conformity
Document projects by maintaining accurate records including project plans, progress reports, and meeting minutes

Board of Directors
Provide administrative support and for meetings of Boards of Directors and sub-committees of the Board:
Coordinate the agenda and special guests and ensure all Board agendas are complete
Compile pre-read materials and ensure final documents are compiled and posted to the Board Portal in a timely manner
Attend all Board and sub-committee meetings and prepare minutes
Maintain calendar invites and Board and sub-committee distribution lists
Book meeting venues and arrange catering as required or Teams meeting links as needed
Work closely with the Executive Leadership Team to prepare for matters related to the Board of Directors
Support the planning of annual Board Strategy Meeting
Manage access to the Board Portal with the support of the IT department and act as first point of contact for Board Portal troubleshooting

Skills and Traits
Strong and reliable technical skills with core programs, including Microsoft Office programs, Adobe, Google Workspace, Dropbox, and other software proficiency is required
Competent in navigating multiple file types and transitioning between platforms as needed
Proven organization and time management skills with the ability to effectively manage time, prioritize workflows and schedules,



respond to varied and often tight deadlines and effectively balance competing stakeholders and agendas
Excellent interpersonal skills with the ability to deal with colleagues, partners, and stakeholders
Demonstrate ability to maintain confidentiality and exercise tact and discretion in dealing with sensitive and confidential matters
Proven ability to organize and manage Committee and Board meetings and materials
Proven critical thinking skills combined with common sense; proactive, innovative, a strong sense of responsibility, creative and a problem-solver
Ability to thrive in a fast paced, creative environment while maintaining a positive attitude
Reliable team player, able to work cooperatively with the entire team, both in-person and remotely, but also comfortable working independently

Education and Experience
Post-secondary diploma in business or relevant diploma/degree
Minimum of five years’ related administrative experience including progressive support of senior level management
Excellent technical and administrative skills with focus on accuracy and attention to detail
Excellent interpersonal skills with a proven ability to work effectively with diverse partners
Proven organizational, coordination, and planning skills with demonstrated expertise in schedule and calendar management
Experience providing administrative support for a Board of Directors
Certification through an accredited administrative professional’s association including IAAP (International Association of Administrative Professions) or other relevant program is an asset

Employment Terms
This is a full-time contract position. It is 37.5 hours/week with hybrid work routines as an option. The ideal candidate will be in the Calgary, Alberta area and have ability and willingness to travel as required.

How to Apply
Please submit both your resume and a cover letter to [email protected] by September 11, 2026.

We thank all candidates for their interest in the Alberta Centre to End Trafficking in Persons and appreciate the effort required to apply for this position. Successful candidates will be contacted for an interview.

📌 Executive Assistant to Chief Executive Officer (Alberta)
🏢 Alberta Centre to End Trafficking in Persons
📍 Alberta