Montcrest Asset Management — Toronto | Full-time, permanent
Reports to the Chief Executive Officer

About the role
The Office Manager is responsible for overseeing office operations, administrative functions, property coordination, IT liaison activities, and executive support. This role ensures the efficient day-to-day functioning of the office while supporting multiple business branches, including development, property management, and corporate leadership.

What you'll do
Office Administration & Maintenance
Manage inventory of office and kitchen supplies, as well as tracking of employee vehicles and office equipment/assets
Act as the key liaison with building management, including administration of lease obligations, parking arrangements, and rent-related matters
Oversee office maintenance, including coordinating repairs, preventative maintenance, and office improvements
Coordinate meetings and company events, including scheduling, catering, logistics, and preparation of required documentation and materials
Banking
Perform routine banking functions, including cheque deposits and release of holds
Prepare purchase orders and review invoices for accuracy and processing

Information Technology
Serve as the primary point of contact between the company and external IT service providers
Conduct first-level troubleshooting to minimize downtime and maintain team productivity
Review, validate, and approve IT invoices, including dispute resolution where necessary
Maintain oversight of company hardware, software, licensing, and subscriptions

Non-Residential Fund Property Management
Coordinate maintenance and ensure all properties are maintained in good working conditions




Administer tenant-related documentation, including leases, insurance records, correspondence, notices, payment records, and supporting materials
Oversee rent collection processes, maintain rent rolls, and monitor outstanding balances
Prepare and issue tenant notices (e.g., notices of entry, late payment, default, and termination)
Coordinate utility account setup and disconnections as required
Liaise with external property management providers to support preparation and execution of management agreements
Maintain up-to-date site photos and ensure timely collection and filing of vendor reports (e.g., security, pest control, maintenance inspections, and related services)

Development Team Support
Support development projects with application submissions, including preparing correspondence, completing required forms, and processing application fees
Review submission materials to ensure compliance with municipal requirements
Track timelines and coordinate with consultants and stakeholders
Prepare comment response matrices and manage submissions through City submission systems
Coordinate site visits, track required deliverables, and obtain parcel registers
Provide direct administrative support to the Vice President, Development, on an as-needed basis

Marketing & Communications (Montcrest)
Manage corporate social media accounts,



including content development and publishing across platforms such as LinkedIn, Instagram, and YouTube
Monitor digital channels, respond to inquiries, and maintain engagement standards
Support maintenance of the corporate website and organization of internal media and asset libraries
Coordinate corporate events, including planning, logistics, and vendor management
Liaise with external public relations firms and oversee deliverables

Executive Support
Support executives with personal expense management and payment processing
Coordinate travel arrangements, accommodations, and scheduling of meetings and appointments
Assist with ad hoc requests and special projects as assigned

What you bring
Diploma or Degree in Business Management or Administration, or similar program
Experience in real estate industry or related field is considered an asset
Skilled in the use of Microsoft Word, Outlook, PowerPoint, and Excel
Possess effective communication skills, both written and verbal
Excels in a fast-paced and dynamic environment and enjoys new challenges
Demonstrates excellent organizational and time management skills
Committed to providing exceptional client service
Punctual and dependable
Positive and outgoing attitude
Ability to work effectively with others
Quick learner with a keen eye for detail
G-licensed driver with own vehicle for transportation

Location & hours
Montcrest head office, 1131A Leslie Street, Toronto — in office 5 days per week
This role may require some travel to appropriately complete relevant managerial tasks; access to a vehicle is required

📌 Office Manager (Ontario)
🏢 Montcrest Asset Management
📍 Ontario