Construction Site Administrator

ARISTA HOMES is an established award-winning home builder with over 30 years of building award-winning communities throughout the GTA. We are currently seeking a full-time Construction Site Administrator for our Oakville Low-rise Community.

As a Site Administrator you will report directly to the Site Superintendent to assist in the scheduling of trades, inspections, and equipment needs, maintaining formal and regular communication across the construction site and ARISTA internal staff. The Construction Site Administrator will be responsible for data entry into our builder ERP system (NEWSTAR), creating PO's, tracking completions, generating progress reports, etc., as well as organize site documents, such as drawings, closing packages, health and safety reports and much more. The "A" TEAM is looking for a motivated individual with solid time-management, interpersonal, and organizational skills to fill this role.

Primary Responsibilities
Attend to all daily phone calls, messages & deliveries. Monitor e-mails and relay to Site Supers
Ensure site maps are available for trades
Responsible for completing timecards for site employees and sending them to the Head Office
Request office supplies or hardware supplies as needed from Head Office
Place various orders throughout day (ie. Stone, equipment rentals, etc.) as needed by Site Supervisors
Ensure all trades have the proper health & safety forms and reports, including all training and registrations




Maintaining updated health and safety manuals and files, including first aid kits.
Issue, track, & update completion for each trade by lot for Site Supers
Issue and track all P.O.s issued on site through the site office
Maintain & update extra books and lot files
Maintain organization and cleanliness of all digital and hard copy files, and the site office
Schedule Municipal and Engineering inspections upon Site Super’s request
Prepare paperwork for various trades (if necessary), and as needed for inspections
Assist Site Supers in daily activities
Track site production using Progress Report Tracking Sheets and Newstar
Track and organize all house and garage keys, as well as master keys
Re-check colours for trades installing tiles, hardwood floors, carpet, etc.
Track rental equipment
Track closings and PDI schedules
Report any stolen or vandalized items as advised by Site Supervisors
Receive homeowner 24 hour and 48 hour forms (when service department is unavailable) and forward to service department

Requirements and Qualifications
2-years’ experience in residential low-rise construction
Grade 12 Education
Proficient computer skills in Microsoft Office 365 applications. Knowledge in NEWSTAR is an asset.
Strong written and oral communication skills.
Team player
Very good organizational skills

Additional Application Information
Report to: Head Office Construction Manager & the Site Manager / Superintendent
Interview Process: 2 Stage

📌 Construction Site Administrator (Ontario)
🏢 Arista
📍 Ontario