Full Time Administrative Assistant

Location: Mississauga, Ontario

Hours: Monday to Friday, 8:00 a.m. to 5:00 p.m., with occasional Saturday shifts

Employment Type: Full-time

About Us

We are a wholesale flooring distribution company serving flooring retailers, contractors, builders and other industry professionals across the Greater Toronto Area and beyond. We distribute a wide range of flooring and building supply products.

We are looking for a reliable, organized and detail-oriented person to join our office team. This is a hands-on position in a busy wholesale environment where priorities can change throughout the day.

About the Role

The successful candidate will support the day-to-day operations of our office, including customer service, order processing, data entry, basic accounting and general administrative responsibilities.

We are looking for someone who is comfortable working independently, takes ownership of their work, and understands the importance of accuracy and meeting deadlines.

Responsibilities

* Provide customer service and assist customers with inquiries, orders and general requests
* Enter and maintain customer and order information accurately
* Perform basic math calculations related to orders, pricing and quantities
* Perform data entry and administrative tasks using QuickBooks
* Assist with basic bookkeeping and accounting duties
* Use Microsoft Excel for data entry, calculations, tracking and reporting
* Process and organize paperwork and documentation




* Assist with order processing and coordination with customers and internal teams
* Communicate with customers, suppliers and other business contacts as required
* Manage multiple tasks and priorities throughout the day
* Follow up on outstanding items and ensure deadlines are met
* Maintain accurate records and organized files
* Support other office and operational duties as required

What We’re Looking For

* Strong attention to detail and a high level of accuracy
* Comfortable with basic math and working with numbers
* Strong computer skills and familiarity with Microsoft Excel
* Experience with QuickBooks is an asset
* Previous bookkeeping or accounting experience is an asset
* Excellent organizational and time-management skills
* Able to multitask and prioritize in a busy environment
* Self-motivated and able to work independently
* Reliable and accountable for completing assigned work accurately and on time
* Robust communication and customer service skills
* Willingness to learn and take on increasing responsibility
* Previous office administration, accounting, customer service or wholesale/distribution experience is an asset

Schedule

Monday to Friday, 8:00 a.m. to 5:00 p.m., with occasional Saturday shifts.

Applicants must be legally entitled to work in Canada.

This position offers the opportunity to develop within the company and take on additional responsibilities over time.

📌 Administrative Assistant (Ontario)
🏢 Floors At Work
📍 Ontario