About Our Client

Horn IT Solutions is a managed IT services provider delivering standardized, scalable, and security-first IT environments for our clients. Our service model emphasizes operational consistency, strong governance, and high-quality client experience across all engagements.

As we continue to grow, we are seeking a highly organized and detail-oriented Office Manager / Accounting & Operations Coordination to take ownership of our financial operations and administrative functions.

Role Overview

This role is responsible for managing the day-to-day financial operations of the business, including accounts receivable/payable, bookkeeping, payroll coordination, and compliance reporting. In addition, the role supports key operational functions such as client billing, contract management, and vendor administration.

This is a critical role that ensures financial accuracy, operational discipline, and a smooth administrative backbone for the organization.

Key Responsibilities

Accounting & Financial Operations

- Manage Accounts Receivable (AR) and Accounts Payable (AP) processes end-to-end
- Perform monthly close activities, including:
- Wage, bonus, and commission accruals
- Prepaid expense tracking
- Capital asset tracking and depreciation
- Foreign exchange (FX) adjustments
- Oversee and coordinate payroll processing
- Perform bank and credit card reconciliations
- Maintain accurate expense categorization and general ledger integrity
- Prepare and file HST returns
- Support ongoing financial reporting and audit readiness

Operational & Administrative Responsibilities
- Manage client billing processes, ensuring accuracy and timeliness
- Administer client contracts, including tracking renewals, terms, and pricing
- Manage vendor contracts and relationships
- Maintain financial and operational documentation




- Support internal process improvement and standardization initiatives

Systems & Tools
- Utilize and maintain financial systems, including:
- QuickBooks Online (expert-level proficiency required)
- Dext (expense capture and processing)
- Plooto (payments and approvals)
- Learn and operate business systems including:
- Halo PSA (Professional Services Automation tool for billing and operations)
- Other internal platforms as required

Qualifications & Experience

- 3+ years of experience in bookkeeping, accounting, or office management roles
- Strong hands-on experience with:
- QuickBooks Online (advanced/expert level)
- AR/AP workflows and tools (Dext, Plooto or similar)
- Solid understanding of:
- Canadian accounting practices
- HST/GST compliance and filing
- Month-end close processes and accrual accounting
- Experience with payroll coordination
- High attention to detail and strong organizational skills
- Ability to manage multiple priorities and deadlines independently

Nice to Have

- Familiarity with PSA tools
- Exposure to contract management and recurring revenue billing models

What Success Looks Like

- Accurate and timely month-end close
- Clean, well-maintained financial records
- Efficient and predictable billing and collections processes
- Strong control over contracts and financial commitments
- Improved operational visibility and financial discipline

Why Join Horn IT

- Be part of a growing, process-driven IT services organization
- Work in a structured, standards-based environment with clear operating models
- Opportunity to shape and improve internal financial and operational processes
- High-impact role with visibility across the entire business

Advantages:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

We're committed to providing accommodations for candidates with disabilities throughout the recruitment process. If you require accommodation, please let us know.

📌 Accounting and Operations Coordinator (Whitby)
🏢 Flexserv
📍 Whitby