Part-Time Administrative Assistant

Heart Work Consulting Inc.

Position: Administrative Assistant

Hours: 20 hours per week

Rate: Starting at $30/hour

Location: Primarily remote, with some in-person meetings, workshops, circles, and community events

Schedule: Flexible - a successful candidate can generally set their own working hours

About Heart Work Consulting

Heart Work Consulting Inc. is an Indigenous-led consulting practice committed to advancing Indigenous health equity, culturally safer care, meaningful community engagement, and reconciliation within health care and community settings.

Our work is grounded in relationships, community, respect, and creating spaces where First Nations, Inuit, and Métis community members are welcomed, heard, and supported.

We are looking for a reliable, organized, and community-minded Part-Time Administrative Assistant to support our growing work.

About the Role The Administrative Assistant will provide day-to-day administrative and organizational support to Heart Work Consulting and help coordinate community programming, partnerships, workshops, and circles.

This position is ideal for someone who enjoys working independently, is comfortable managing multiple priorities, and values relationship-based and community-focused work.

Key Responsibilities The Administrative Assistant will support:

Developing, coordinating, and maintaining the community room/program calendar

Monitoring, organizing, and responding to email communication with community members, partners, and organizations

Creating posters, flyers, and promotional materials for groups, programs, workshops, circles, and community events





Supporting basic month-end financial reconciliation, including organizing receipts, invoices, expenses, and financial records

Providing administrative and logistical support for workshops, learning circles, community gatherings, and engagement sessions

Assisting with scheduling, registrations, participant communication, meeting coordination, and follow-up

Maintaining organized electronic files, documents, contact lists, and administrative records

Providing general administrative support as Heart Work Consulting’s projects and community partnerships continue to grow

Qualifications & Skills

We are looking for someone who:

Is organized, dependable, responsive, and able to work independently

Has strong written and verbal communication skills

Is comfortable communicating professionally and respectfully with community members, health care organizations, and community partners

Has basic computer and administrative skills, including email, calendars, document creation, and spreadsheets

Is comfortable creating simple, professional posters and promotional materials

Has basic knowledge of financial record keeping and reconciliation, or is willing to learn

Can manage multiple tasks while maintaining attention to detail

Has a valid driver’s licence and the ability to attend in-person meetings, workshops, circles,



and events (may be out of the region at times).

Education or experience in business administration, office administration, administrative assistance, or a related field is considered an asset.

Previous experience working in health care, Indigenous health, community services, non-profit organizations, or community-based programming is also considered an asset.

Indigenous Applicants

As an Indigenous-led organization working closely with First Nations, Inuit, and Métis communities, Heart Work Consulting strongly encourages applications from First Nations, Inuit, and Métis applicants and will give priority to qualified Indigenous candidates.

We value both professional and lived experience and recognize that knowledge and skills can be gained through community, cultural, educational, employment, and life experiences.

What We Offer

Starting wage of $30/hour

Approximately 20 hours per week A highly flexible work schedule The ability to work primarily from home

Meaningful work supporting Indigenous communities and health equity

Opportunities to participate in community gatherings, workshops, learning circles, and relationship-building initiatives The chance to grow alongside a small, Indigenous-led consulting practice

How to Apply

Please submit a resume and a short introduction telling us a little about yourself, your experience, and why you are interested in working with Heart Work Consulting Inc.

email: [email protected] by September 15th 2026

We appreciate everyone who takes the time to apply. Only applicants selected for an interview will be contacted.

📌 Administrative Assistant (Canada)
🏢 Heart Work Consultancy
📍 Canada