Gazer Monitoring is looking for an organized, dependable and detail-oriented Administrative Assistant to support our day-to-day business operations. This role involves general administration, customer documentation, invoicing, contract administration and payment follow-ups.

We are looking for someone with strong follow-through who can manage multiple responsibilities independently and ensure important administrative and financial tasks do not fall behind.

Key Responsibilities

- Provide day-to-day administrative support to management and internal teams
- Prepare and issue customer invoices and maintain accurate invoicing records
- Follow up with customers regarding outstanding invoices and payments
- Maintain accounts receivable and collections follow-up records
- Prepare, organize and maintain customer contracts and service agreements
- Track contract status, renewals, signatures and required documentation
- Coordinate customer onboarding and maintain accurate customer records
- Manage documents, spreadsheets, reports and internal databases
- Coordinate meetings, appointments, schedules and follow-ups
- Prepare professional emails, letters and other business correspondence
- Assist with purchase records, expenses and supplier documentation
- Coordinate with customers, suppliers and internal teams as required
- Maintain organized digital and physical records




- Track assigned tasks and ensure timely completion and follow-up
- Provide general administrative and operational support as required

Qualifications
- Previous experience in administration, accounts administration, customer service or a similar role
- Experience with invoicing, accounts receivable or collections is an asset
- Strong written and verbal English communication skills
- Good working knowledge of Microsoft Excel, Word and Outlook
- Comfortable working with invoices, contracts, spreadsheets and financial records
- Strong organizational and time-management skills
- Excellent attention to detail and accuracy
- Professional and confident when following up with customers regarding payments
- Ability to handle confidential business and financial information
- Ability to work independently and manage multiple priorities
- Robust sense of ownership and follow-through

What We Value

We are looking for someone who is organized, accountable and proactive. This position requires more than completing assigned administrative tasks—you should be comfortable keeping track of outstanding items, following up until they are resolved, and ensuring invoices, payments, contracts and documentation remain current.

Pay: $20.00-$24.00 per hour

Expected hours: 37.5 per week

Work Location: In person

📌 Administrative Assistant (Mississauga)
🏢 Gazer Monitoring
📍 Mississauga