REMAX Crown Realty Inc.

Sudbury, Ontario | Full-time | Monday to Friday | In person

About the opportunity

REMAX Crown Realty is Northern Ontario’s leading real estate brokerages, supporting agents and clients across Sudbury, North Bay, Timmins and surrounding communities.

We are looking for an experienced, highly organized professional to join our administrative team in a bookkeeping and deal-processing role. This position is ideal for someone with a strong bookkeeping background who enjoys variety, takes pride in accuracy and wants to become an important part of a busy, established company.

You will work closely with our Office Manager, Broker of Record, accounting professionals and administrative team to help keep our financial records, real estate transactions and day-to-day office operations running smoothly.

What you’ll be responsible for:

- Manage accounts payable and accounts receivable
- Record and maintain accurate financial transactions
- Prepare invoices and monitor outstanding accounts
- Assist with commission calculations and commission payroll
- Process deposits and maintain accurate trust-related records
- Complete bank and account reconciliations
- Assist with regular payroll processing
- Maintain organized financial records and supporting documentation
- Prepare reports and information for management and external accounting professionals
- Identify discrepancies and follow through until they are resolved
- Support the continued improvement of bookkeeping and administrative processes

Real estate deal processing
- Review and process real estate transactions from acceptance through closing
- Confirm that required documents and information have been received
- Enter and maintain transaction details within the brokerage’s systems
- Calculate commissions, deductions, referral fees and applicable taxes




- Prepare commission statements, invoices and trade records
- Communicate professionally with REALTORS®, lawyers, other brokerages and third-party service providers
- Track closing dates, conditions and outstanding documentation
- Maintain complete, accurate and compliant electronic transaction files

Office administration
- Provide administrative support to the Office Manager and Broker of Record
- Respond to telephone and email inquiries with professionalism
- Maintain organized digital and physical filing systems
- Assist agents and staff with administrative questions and requests
- Help coordinate daily office priorities and deadlines
- Provide additional administrative support as required

What we’re looking for The successful candidate will bring:
- A minimum of three years of bookkeeping or accounting administration experience
- Strong working knowledge of accounts payable, accounts receivable, reconciliations and payroll
- Experience with QuickBooks or comparable accounting software
- Advanced proficiency with Microsoft Excel and strong general computer skills
- Exceptional attention to detail and a high standard of accuracy
- The ability to manage competing priorities in a deadline-driven environment
- Strong analytical and problem-solving skills
- Excellent written and verbal communication
- Sound judgment and the ability to handle sensitive financial information with discretion
- Consistent attendance, reliability and punctuality




- The ability to work independently while contributing positively to a collaborative team

Experience in a real estate brokerage, law office, accounting firm or other transaction-based professional environment is considered a strong asset. Familiarity with real estate deal processing, commission calculations or trust accounting would also be beneficial; however, training on our industry-specific systems and procedures will be provided. Why join REMAX Crown Realty?

This is more than a traditional bookkeeping position. You will have the opportunity to take ownership of important processes, work alongside an experienced and supportive team and contribute directly to the success of a growing Northern Ontario company.

We offer

- A stable, full time weekday schedule
- A professional, welcoming and team-oriented workplace
- Meaningful work with responsibility and variety
- Training on real estate-specific systems and procedures
- Opportunities to expand your knowledge and responsibilities
- Competitive compensation based on experience and qualifications

How to apply Please submit your résumé and a brief cover letter outlining your bookkeeping experience, the accounting software you have used and why this opportunity interests you.

We appreciate the interest of all applicants; however, only those selected for an interview will be contacted. References will be required.

REMAX Crown Realty Inc. is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request throughout the hiring process.

Salary based on experience.

Pay: From $48,000.00 per year

Benefits

- Company events
- On-site parking

Experience:
- Bookkeeping: 2 years (preferred)

Work Location: In person

📌 Bookkeeper & Real Estate Administrator (Greater Sudbury)
🏢 REMAX Crown Realty
📍 Greater Sudbury