Salary Range

The salary range for this position is CAD $26.42 - $28.25 / hour

Detailed Overview

Provides administrative support to an assigned program area; performs duties such as providing reception services, typing material utilizing word processing software, setting-up and maintaining various filing systems and record archives, inputting data, and processing mail, faxes and courier documents; maintains office supplies, arranges meetings, completes various forms and documents for review, as required; assists with client intake, processes various invoices, maintains statistics and schedules relief staff as approved.

Responsibilities

- Provides reception services such as operating a multi-line switchboard or phone, answering/directing incoming calls for staff, taking messages, answering routine inquiries and providing information of a general nature; receives visitors and refers to appropriate areas.

- Types material such as correspondence, reports and documents utilizing various word processing software and computerized systems by inputting client information, maintaining registries, developing templates and typing from handwritten draft or general instruction; prepares various informational/resource packages by designing, updating, photocopying and collating packages/brochures for distribution to the clients/families and others.

- Sets up and maintains a filing system for a variety of records such as client records, correspondence, reports, minutes, directories and personal information by creating and labeling files, developing forms, indexing materials and filing.

- Processes incoming and outgoing mail, faxes, reports/records and internal and courier documents by receiving, recording, date stamping, sorting and distributing mail to appropriate personnel and preparing outgoing mail for pickup; signs for receipt of packages and shipments.

- Maintains levels of stationery,



office supplies and resources according to pre-determined levels by completing requisitions for signature and forwarding approved requisition to appropriate personnel.

- Arranges meetings/special functions by booking meeting rooms, arranging catering, contacting appropriate personnel, sending invitations, typing and circulating notices and/or agendas from written drafts and recording and distributing minutes, as directed.

- Operates and assists others with the use of office equipment such as photocopiers, shredders, fax machines and other office software; carries out minor maintenance such as loading paper, removing paper jams, cleaning glass and changing toner cartridges; refers further maintenance required to Manager or designate.

- Maintains and compiles statistics as required and by utilizing office software and the IMS for the purpose of tracking items such as nursing assignments or palliative and convalescent hours; prints statistical reports as required.

- Coordinates off-site storage of records and archives; maintains records of what is stored off-site, completes necessary paperwork, and arranges for records to be shipped to off-site storage when required.

- Schedules general office and building maintenance, as required.

- Performs other related duties as assigned.

Qualifications

Education and ExperienceGrade 12, Office Administration certificate and one (1) year's recent, related experience or an equivalent combination of education, training and experience.

Skills and Abilities

- Ability to communicate effectively, both verbally and in writing

- Physical ability to carry out the duties of the position

- Ability to work independently and in cooperation with others

- Ability to operate related equipment

- Ability to organize and prioritize

- Ability to type at 50 wpm

- Business writing skills

- Knowledge of general office procedures

- Ability to establish and maintain rapport with clients

📌 Clerk, Home Support Services (Pitt Meadows)
🏢 Fraser Health
📍 Pitt Meadows