Pelvico Health Centre is seeking a part-time Clinic Administrator to support our multidisciplinary clinic operations.

This position is ideal for someone seeking part-time (approx. 20 hours).

Pelvico Health Centre is a vibrant clinic located in Bayer's Lake, Nova Scotia in partnership with Kaos Crossfit as well in Bedford alongside Proedge Elite training. Our expertise lies in rehabilitation of pelvic health and orthopedic conditions in athletic populations, but we aim to create a safe space for anyone to access these services. We are leaders in promoting continued activity, at any level, in the pre and post natal population, while also managing symptoms and providing the most up to date education.

The Clinic Administrator’s responsibility is to welcome patients that enter the clinic with excellent customer service.

This person will also be responsible for answering telephone requests, scheduling patients and keeping the clinic area clean and tidy. They will be responsible for communicating with insurance companies, physicians and patients to address their needs and concerns. Further responsibilities include:

Job Requirements:

- Answer telephone calls, greet patients and visitors upon arrival, and provide excellent customer service for all questions or concerns
- Scheduling of patients
- Assist patients with completing paperwork at the clinic to avoid errors and inaccurate information
- Coordinate and maintain contact with referring physicians to ensure their satisfaction with how their patients are being treated
- Coordinate a detailed and accurate intake of information on the patient's first visit to the clinic and throughout their treatment plan (e.g. insurance)
- Coordinate scheduling of patient appointments and maintain the patient’s health records
- Collect payment at time of service




- Bill insurance companies on behalf of the client
- Complete data entry and billing
- Resolve and approve billing holds, financial refunds and accounting corrections originating at the site
- Coordinate courier packages (in or outgoing) and process incoming and outgoing email, mail and faxes
- Provide administrative support to the Therapists/Health Professionals, Office Manager and Clinic/Fitness Director
- Complete patient tracking, follow up calls and any discharge requirements
- Assure clinic is open during regularly scheduled hours and special events as needed
- Ensure all facilities and equipment are available, operational, safe and clean
- Complete light cleaning duties such as emptying garbages daily, sanitizing common surfaces, ensuring bathrooms are clean, clinic rooms are kept tidy
- Perform laundry duties for clinic
- Communicate and ensure compliance with company policies and procedures
- Proofread letters to physicians, insurance companies etc and send to appropriate places
- Complete marketing services such as social media, email marketing etc. as directed from the Clinic Director and Clinic Owners
- Complete any filing needed
- Keep computer and files organized and easy to find

Why Pelvico?

- Competitive wages
- Cooperative, multidisciplinary work environment
- Unique shared clinic/gym spaces
- Easy to use systems and integrations

If you would be a good fit for our team and our team a good fit for you, please apply and we look forward to getting in touch soon!

Pelvico Health Centre

Job Type: Part-time (approx. 20 hours)

Benefits

- On-site parking

Work Location: In person at BOTH locations Job Type: Part-time

Pay: From $18.00 per hour

Application question(s)

- Do you have access to reliable transportation?

Experience:
- Medication administration: 1 year (preferred)

Work Location: In person

📌 Clinic Administrator- Bayers Lake & Bedford (Halifax Regional Municipality)
🏢 Pelvico Health Centre
📍 Halifax Regional Municipality