Executive Assistant to Founder

Location: Richmond / Greater Vancouver, BC

Work Arrangement: Hybrid – Remote + In-Person

Employment Type: Full-Time Preferred; Part-Time Considered Initially

Reports to: Founder

About the Role A China-based pharmaceutical company expanding into the North American market is seeking a mature, reliable, and resourceful Executive Assistant to the Founder.

This is a trusted, hands-on role providing comprehensive support to the Founder across professional, personal, and family matters in North America. The position will also assist with selected business development and channel-building activities as the company expands its presence in Canada and the U.S.

The company currently does not have a permanent office in North America. The role therefore operates on a flexible hybrid basis, combining remote work with in-person support in Richmond / Greater Vancouver as needed.

Key ResponsibilitiesExecutive & Personal Support

- Manage the Founder’s calendar, appointments, meetings, travel, and day-to-day arrangements.
- Handle English emails, phone calls, and routine business communications.
- Coordinate with lawyers, accountants, banks, insurance companies, and other professional service providers.
- Assist with personal, family, property, and other administrative matters.
- Coordinate travel, appointments, purchases, document delivery, and other local tasks as needed.
- Support communication between the Founder, the China-based team, and North American contacts.
- Assist with business meetings, client visits, market visits, and other activities as required.
- Handle ad hoc requests and special projects from the Founder or management team.
- Maintain strict confidentiality regarding personal information, company matters, and business activities.

North American Business & Channel Development The primary focus of this position is Executive & Personal Assistance. Depending on business needs, the role will also support selected business development activities, including:




- Supporting the development of business channels and partnerships in Canada and the U.S.
- Identifying and connecting with potential distributors, retailers, pharmacies, and other business partners.
- Supporting relationships with Chinese supermarkets, TCM distributors and institutions, health & wellness distributors, retail pharmacies, and health product / specialty stores, particularly in Greater Vancouver.
- Assisting with the development and maintenance of the company’s North American business and channel network.

Qualifications
- Previous experience as an Executive Assistant, Personal Assistant, Office Administrator, Business Assistant, or in a similar role.
- Fluent English and Mandarin are required; Cantonese is a strong asset.
- Excellent communication, organization, and coordination skills.
- Highly reliable, detail-oriented, discreet, and proactive.
- Strong time management, judgment, and problem-solving skills.
- Able to work independently, take ownership of tasks, and follow through without constant supervision.
- Comfortable handling a broad range of professional, personal, and family-related matters with maturity and discretion.
- Legally authorized to work in Canada.
- Valid driver’s license and ability to travel within Richmond / Greater Vancouver preferred.
- Existing North American business or channel relationships are a strong advantage.

Preferred Industry & Local Network Candidates with experience or established relationships in the following areas will be strongly considered:
- Chinese-Canadian business communities
- Chinese supermarkets
- TCM distributors or institutions
- Health & wellness distributors
- Retail pharmacies
- Health product and specialty stores




- Pharmaceutical, TCM, healthcare, or related industries

You do not need to be a traditional business development or sales professional. However, familiarity with the above markets and the ability to build relationships and identify opportunities would be a significant advantage.

What We’re Looking For

We value reliability, ownership, judgment, discretion, professionalism, and execution as much as previous experience.

The ideal candidate is someone who can take ownership from start to finish — understand what needs to be done, proactively follow up, communicate clearly, solve problems independently, and make sure things get done.

This role involves both business and personal matters. The successful candidate should have strong judgment, professional boundaries, discretion, and the flexibility to adapt to changing priorities.

Work Arrangement

- Full-time preferred; part-time considered initially.
- Hybrid work arrangement combining remote and in-person work.
- In-person support in Richmond / Greater Vancouver as needed.
- Flexible working hours, with reasonable availability during business hours.
- Schedule may occasionally need to adjust based on the Founder’s travel, business activities, and key personal matters.
- Occasional travel within Canada or the U.S. may be required.

Compensation Compensation: Competitive and commensurate with experience and qualifications.

How to Apply

Please submit

- Resume / CV(English & Chinese）
- Brief summary of relevant work experience
- Availability / preferred working schedule
- Salary expectations
- Confirmation of your ability to work in Richmond / Greater Vancouver when needed
- Brief overview of any relevant North American business, industry, or channel relationships

All applications will be treated with strict confidentiality. Pay: $50,000.00-$60,000.00 per year

Benefits

- Flexible schedule
- Paid time off
- Work from home

Work Location: Hybrid remote in Richmond, BC

📌 Executive Assistant to Founder (Richmond)
🏢 Jiuhua Huayuan Pharmaceutical Co.
📍 Richmond