Job Overview

We are seeking a dynamic and highly organized Executive Assistant / Office Administrator to join our team. This vital role combines high-level administrative support with office management responsibilities, ensuring smooth daily operations and seamless communication across departments. The ideal candidate will be proactive, detail-oriented, and possess excellent multitasking skills to support executive leadership and maintain an efficient office environment.

This paid position offers an exciting opportunity to contribute to a thriving organization while honing your administrative expertise.

Duties

- Manage executive calendars using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements efficiently.
- Handle incoming calls with professionalism, utilizing multi-line phone systems and maintaining excellent phone etiquette.
- Perform data entry and bookkeeping tasks using QuickBooks and Microsoft Office applications to ensure accurate financial records and reports.
- Coordinate office supplies, maintain filing systems, and organize documents through meticulous filing practices.
- Assist with front desk duties, greeting visitors, managing visitor logs, and supporting overall office reception activities.
- Proofread correspondence, reports, and presentations to ensure clarity, accuracy, and professionalism.
- Utilize Google Workspace tools for document creation, collaboration,



and communication across teams.
- Support clerical tasks such as photocopying, scanning, mailing, and managing office equipment to keep the workspace organized and functional.

Skills

- Proven experience with Office experience including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools.
- Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced setting.
- Excellent customer service skills with professional phone etiquette and interpersonal communication abilities.
- Proficiency in data entry, proofreading, filing systems, and general clerical responsibilities.
- Familiarity with QuickBooks for bookkeeping and financial record management.
- Experience managing multi-line phone systems and front desk operations.
- Knowledge of DocuSign or similar electronic signature platforms for document signing processes.
- Ability to handle confidential information discreetly while maintaining accuracy in record keeping.

Join us in this engaging role where your organizational talents will make a meaningful impact! We’re dedicated to fostering a supportive environment that values your contributions while providing opportunities for growth in administrative excellence. Pay: $19.55-$32.36 per hour

Benefits

- Casual dress
- On-site parking

Language:
- English (preferred)

Work Location: In person

📌 Executive Assistant / Office Administrator (Montreal)
🏢 JB DISTRIBUTION
📍 Montreal