Job Type: Full-time, Permanent

Pay: Starting from CA$24.00 per hour. Performance and wage reviews are conducted after the 90-day probationary period, with opportunities for further increases based on performance.

Schedule: Day Shift

Monday – Friday: 07:30 AM - 04:30 PM , Saturday & Sunday: OFF

About Elite Trimworks

Elite Trimworks has been designing and manufacturing premium architectural millwork products since 2005. Based in Woodbridge, Ontario, we proudly serve contractors, builders, designers, and homeowners throughout Canada and the United States. Our product line includes architectural columns, PVC trim, mouldings, decorative wall panels, beams, wainscoting, and custom millwork solutions.

With more than two decades of experience, we have built our reputation on craftsmanship, quality, and dependable customer service. Most of our products are manufactured in-house, giving our team the chance to work on unique, high-quality architectural projects every day.

Position Summary The Purchasing Administrator will be responsible for coordinating purchasing activities, managing vendor relationships, monitoring inventory, and ensuring materials are ordered and received on time to support production and customer requirements. This role also works closely with the Warehouse and Production teams and provides backup support to the Sales Team when required.The successful candidate will be someone who can identify problems, communicate effectively, follow through, and find practical solutions rather than simply wait for instructions.This is an on-site position. Remote work is not available.

Key Responsibilities

- Coordinate and manage the purchasing process for materials, supplies, and equipment.
- Source and evaluate vendors, obtain quotations, compare pricing, and negotiate where appropriate.
- Place and track purchase orders and follow up with suppliers to ensure timely delivery.




- Monitor inventory levels and anticipate purchasing requirements based on production and customer demand.
- Utilize inventory management systems to monitor stock levels, purchasing requirements, and material availability.
- Work closely with Production, Warehouse, Sales, and Supply Chain teams to determine purchasing priorities.
- Maintain strong relationships with suppliers and resolve pricing, delivery, quality, and order discrepancies.
- Assist with developing purchasing strategies to improve cost efficiency and availability.
- Identify opportunities to improve purchasing, inventory
- Coordinate administrative tasks.
- Maintain accurate purchasing records, vendor information, and documentation.

What We're Looking For

- Experience with QuickBooks Online (QBO) is required.
- Experience with invoicing, purchase orders, vendor bills, and purchasing documentation.
- Strong understanding of purchasing processes and vendor management.
- Experience sourcing materials, obtaining quotes, comparing costs, and placing orders.
- Familiarity with inventory management systems.
- Strong attention to detail and accuracy.
- Ability to manage multiple priorities in a fast-paced environment.
- Comfortable communicating with vendors, internal departments, and customers.
- Strong computer skills and ability to learn new software and systems quickly.
- Ability to work independently while also being an effective team player.

Why Join Elite Trimworks

- Full-time, permanent position
- On-site parking
- Company events
- Employee discount
- Opportunities for growth and advancement
- Collaborative and fast-paced work environment
- Opportunity to take ownership of an important role within a growing company

Pay: From $24.00 per hour Expected hours: 42.5 – 45.0 per week

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Vision care

Application question(s):
- Please briefly describe your administrative and purchasing work experience .

Work Location: In person

📌 Purchasing Administrator (Woodbridge)
🏢 Elite Trimworks / Elite Mouldings
📍 Woodbridge