Job Posting –Estate Planning, Probate and Estate Administration Senior Legal Assistant or Junior Paralegal

Onyx Law Group is a boutique family law and estate law firm in downtown Vancouver and New Westminster that prides itself on its work culture of mentorship and collegiality. We offer competitive salaries and a full extended health and benefits package.

Position will be at our downtown Vancouver location, with some flexibility to having a hybrid role, working part-time from home.

We are looking to hire a regular part time or full-time Senior Legal Assistant or Junior Paralegal who will have the following duties/responsibilities:

1. Client intake for new potential clients;

1. Client identification and verification tasks;

1. Onboarding new clients;

1. Drafting letters and other documents from templates;

1. Corresponding with third parties regarding information/document requests;

1. Drafting probate application documents, from templates;

1. Filing applications with the probate registry - online or through a filing agent;

1. Commissioning affidavits with clients (having commissioners licence/stamp would be an asset);

1. Knowledge and experience with the probate process and the estate administration process would be an asset;

1. Organizing digital and paper file documents (saving and naming files consistently, foldering, etc);

1. Drafting estate planning documents,



such as wills, enduring power of attorney agreements, and representation agreements, from templates;

1. Coordinating client appointments;

1. Managing and keeping up-to-date task lists/file statuses;

1. Filing Notice to Creditors in the BC Gazette;

1. Preparing Reporting letters from templates and incorporating notes from the file;

1. Managing own time keeping with requisite detail and a value-oriented approach/style;

1. Performing BC Online searches for corporate summaries, title search and PPSA searches;

1. Preparing authorizations/FOI documents on clients’ behalf;

1. Stripping/closing files;

1. Performing wills notice and other searches from Vital Statistics;

1. Working with outside vendors such as couriers and agents;

1. File management including assistance with review of bills, drafting invoice cover letters, and managing monetary retainers and their replenishment; and

1. Generally, assisting in a variety of administrative tasks as they arise.

Qualified candidates will have attained a Legal Assistant or Paralegal Certificate or Diploma and have at least 2 years experience working in a legal administration role. Please provide a cover letter, resume, list of references and transcripts to [email protected] and [email protected] to apply.

📌 Senior Legal Assistant / Paralegal - Estate Planning, Probate and Estate Administration (Vancouver)
🏢 Onyx Law Group
📍 Vancouver