Newell Housing Foundation is dedicated to managing and providing quality housing solutions for seniors and low-income individuals. Our organization focuses on offering safe, affordable, and supportive living environments through various housing programs.
Job Summary
We are seeking an energetic and detail-oriented Administrative Assistant to support our Villas Office. In this vital role, you will handle a variety of clerical and administrative tasks to ensure smooth daily operations. Your organizational skills and customer service expertise will help create a welcoming setting for residents, visitors, and staff alike.
Duties
Manage front desk responsibilities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
Perform data entry tasks accurately using Microsoft Office, to maintain resident records and documents
Assist with filing, document proofreading, and organizing administrative files to ensure easy retrieval and compliance
Provide excellent customer support by addressing inquiries related to housing services and assisting residents with their needs
Coordinate appointments, schedule meetings, and maintain calendars for the Villas Office team
Handle clerical duties related to medical or dental office experience if applicable, including managing patient or resident records
Requirements
Proven office experience with robust organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Experience with data entry, filing systems, and clerical tasks in a fast-paced environment
Excellent customer service skills with professional phone etiquette and the ability to manage multi-line phone systems effectively
Strong typing skills along with proofreading abilities to ensure accuracy in all documents
Previous administrative experience in housing management or medical/dental offices is a plus
Ability to handle sensitive information discreetly while maintaining a positive attitude
Join us at Newell Housing Foundation where your administrative expertise will contribute directly to enhancing the lives of our residents. We value proactive team members who thrive in organized environments and are committed to delivering exceptional service every day. Pay: From $23.48 per hour
Perks
Company events
Employee assistance program
Extended health care
Life insurance
Paid time off
RRSP match