Bookkeeper / Office Administrator

Pro Insulation Contracting is looking for a reliable, organized, and detail-oriented Bookkeeper / Office Administrator to join our team.

This is a full-time, in-office position combining bookkeeping, payment tracking, invoicing, and general office administration.

Schedule: Monday–Friday, 9:00 AM–5:00 PM
Pay: $19.55–$23.00/hour, based on experience

Responsibilities

Bookkeeping & Accounting
Manage day-to-day AP and AR
Prepare and process customer invoices in QuickBooks Online
Track customer payments, outstanding invoices, and payment methods
Enter and reconcile bills, expenses, and other transactions
Perform bank and credit card reconciliations
Identify discrepancies, missing information, and overdue balances
Follow up with customers on outstanding payments
Maintain accurate and organized accounting records

Office Administration
Assist with scheduling and rescheduling
Assist with quotes when required
Assist with submissions, applications, and collection of required documents
Maintain organized records and provide general administrative support

Requirements
Minimum 2 years of bookkeeping/accounting experience
Good understanding of basic accounting principles




Solid AP/AR experience
QuickBooks Online experience — required
Robust Excel skills — required
Excellent organization and attention to detail
Robust communication and customer service skills
Ability to work independently and stay on top of multiple tasks
Proactive approach to identifying and following up on outstanding items
Experience with Google Workspace/Google Sheets is an asset

Construction or contracting industry experience and knowledge of HST are considered assets.

The Ideal Candidate

We are looking for someone who takes ownership of their responsibilities and does not need to be constantly reminded about outstanding invoices, payments, bills, or other tasks.

The ability to keep our payment tracking, invoicing, AP/AR, and accounting records accurate and up to date is especially important for this position.

Pay: $19.55-$23.00 per hour

Expected hours: 35.0 – 45.0 per week

Advantages:
Casual dress
In office parking

Ability to commute/relocate:
Markham, ON L3R 5J6: reliably commute or plan to relocate before starting work (preferred)

Work Location: In person

📌 Bookkeeper/administrative Assistant Markham
🏢 Pro Insulation Contracting
📍 Markham