Clerical Coordinator, Reactivation Care Centre

Our specialized 16 bed inpatient reactivation program is located on the beautiful and quaint UHN-RCC campus. The Sinai Health RCC program is designed for individuals who present with decreased mobility, independence and/or function as a result of an acute illness or surgery. We focus on patients with potential for functional improvement, providing tailored care plans and utilizing state-of-the-art tools to support their recovery journey. Depending on the reactivation goals patients typically experience an average length of stay of 30 to 60 days. You will collaborate with a high performing multi-disciplinary team including Registered Nurses, Registered Practical Nurses, Nurse Practitioner, OT, PT, SW, and SLP to provide high quality and safe patient care.

In This Role You Will

- Monitor and respond to general email and phone lines, fielding calls and directing requests and inquiries to the appropriate team members
- Complete and provide Human Resources/Payroll with required paperwork (i.e. PAFs, weekly authorized timesheets, pay adjustment forms and other related information)
- Consult with Human Resources/Payroll to resolve related employee concerns
- Under the direction of the PCM, liaise with Occupational Health Wellness and Safety to process return to work paperwork
- Maintain unit inventory and order medical/stationary supplies and equipment
- Document staff nurse certification, BCLS, specialty certificates (NRP/ACLS), nursing education and e-learning according to established processes, under direction of PCM
- Under direction of the PCM, prepare all unit correspondence (i.e. letters to staff, memos to other units/departments, meeting minutes) and compiles and analyzes staffing statistics as required




- Maintain departmental files and update unit manuals under direction of the PCM
- Support the PCM in hiring processes by helping to arrange orientation and work assignment
- Prepare for approval by PCM, work schedules for Registered Nurses, Ward Clerks and Service Assistants according to applicable collective agreement provisions and unit/Hospital policies/guidelines
- Incorporate into the schedule approved modified work requirements, approved vacation and leaves of absence
- Provide support under the direction of PCM to maintain daily staffing/staff replacement
- Monitor posted schedules to ensure compliance with collective agreements and Hospital policy; consults with PCM to resolve issues
- Arrange office equipment repair and liaises with Building Services for routine maintenance and related issues
- Perform other duties consistent with the job classification as required

Job Requirements

Mandatory

- Successful completion of a college diploma, preferably in secretarial studies, from an accredited educational institution
- 1 year of recent ward clerk, medical secretary or similar related experience
- Demonstrated strong ability to coordinate patient flow on daily basis
- Minimum 40 wpm keyboarding/data entry speed

Preferred

- 1 year of experience in a surgical area and working with collective agreements

Skills and Knowledge

- Proficient in MS Office (Word, Excel, Access, Outlook)
- Demonstrated robust ability to coordinate patient flow on daily basis
- Proven flexibility, initiative, organizational and problem solving/decision-making skills
- Excellent communication and time management skills

This is a Temporary contract for up to 4 months.

Job Type: Temporary Part Time

Hours (subject to change): 25 hours per week

Vacancy Type: New/Replacement Vacancy

Vacancies: 1

Employee Group: CUPE

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📌 Clerical Coordinator, Reactivation Care Centre (Toronto)
🏢 Mount Sinai Hospital (Toronto), Sinai Health
📍 Toronto