Position Summary

We are seeking an experienced, detail-oriented Payroll Administrator to join our team. This role is responsible for accurately processing full-cycle payroll for approximately 200 employees across our logistics and mechanical operations, ensuring compliance with federal and provincial employment standards. The ideal candidate brings hands-on payroll experience within the trucking, transportation, or construction industry, is comfortable working with mobile-based time and attendance systems (specifically Motive), and has experience administering group benefits and supporting new employee onboarding.

Key Responsibilities

- Process accurate, full-cycle payroll for approximately 200 hourly and salaried employees on a biweekly or weekly basis, in compliance with federal and provincial regulations.
- Reconcile and import time and attendance data from mobile-based time card systems, specifically Motive, resolving discrepancies with drivers, dispatch, and site supervisors as needed.
- Calculate and apply overtime, statutory holiday pay, vacation pay, and other premiums in accordance with employment standards legislation and collective agreements (where applicable).
- Administer statutory deductions, remittances, and year-end filings (T4s, ROEs, WSIB/WCB, EHT, CPP, EI).
- Maintain accurate payroll records and ensure data integrity within the payroll and HRIS system.
- Administer group benefits programs, including enrolments, changes, terminations, and employee inquiries.
- Support new hire onboarding, including new employee paperwork, payroll setup, advantages enrolment, and orientation coordination.
- Respond to employee inquiries regarding pay, deductions, benefits, and time card discrepancies in a timely and professional manner.
- Prepare payroll-related reports for management, finance,



and audit purposes, including labour cost summaries by job or project.
- Ensure payroll practices align with company policy, applicable collective agreements, and provincial employment standards across Ontario, Manitoba and Quebec.
- Support internal and external audits, including COR and WSIB/WCB audits, by providing accurate payroll and labour documentation.
- Stay current on changes to payroll legislation, tax regulations, and employment standards in all jurisdictions of operation.

Qualifications & Experience

- Minimum 3-5 years of experience processing payroll for 100+ employees, ideally within the trucking, transportation, logistics, or construction industry.
- Hands-on experience with time card and ELD/HOS systems
- Experience administering group benefits plans, including enrolments and carrier liaison.
- Experience supporting employee onboarding and new hire administration.
- Payroll Compliance Practitioner (PCP) certification through the National Payroll Institute preferred.
- Working knowledge of federal and provincial employment standards (Ontario and Manitoba) and payroll-related regulatory requirements (CRA, WSIB, WCB).
- Proficiency with payroll/HRIS software and Microsoft Excel; experience with Trimble/TruckMate or similar transportation management systems is an asset.
- Strong numerical accuracy, organizational skills, and ability to manage confidential information with discretion.
- Excellent communication skills, with the ability to liaise professionally with drivers, field staff, and office personnel.

What We Offer

- Competitive salary commensurate with experience.
- Group benefits package.
- A stable, full-time role within an established federally regulated carrier and rigging company.
- Opportunity to work closely with operations, HR, and safety teams in a growing organization.

📌 Payroll Specialist (Toronto)
🏢 Robert Half
📍 Toronto