Chief of Staff to CEO Responsibilities Executive & Strategic Support: Serve as a trusted strategic partner to the CEO and Group Editor, providing high-level support in strategic planning, decision-making, business priorities, and execution of key initiatives. Executive Office Management: Act as an extension of the CEO and Group Editor, helping manage priorities, coordinate key activities, anticipate needs, and ensure that strategic and operational objectives are followed through effectively. Calendar & Priority Management: Manage and coordinate complex executive calendars, meetings, travel, and commitments, ensuring that the CEO and Group Editor remain focused on the organization’s highest-priority objectives. Communication Management: Serve as a key point of contact for internal and external stakeholders. Screen, prioritize, and coordinate communications, ensuring important matters are escalated appropriately and information flows efficiently across the organization. Meeting & Leadership Coordination: Organize and coordinate executive meetings, leadership meetings, conferences, and strategic sessions. Prepare agendas and briefing materials, document key decisions, track action items, and ensure timely follow-up and accountability. Project & Initiative Management: Lead and coordinate strategic projects, special initiatives, and cross-functional priorities on behalf of the CEO and Group Editor. Establish timelines, coordinate stakeholders, monitor progress, identify risks, and provide regular updates to senior management. Cross-Functional Leadership: Work closely with department heads, senior executives, and key team members to align priorities, facilitate collaboration, remove obstacles, and ensure that organizational initiatives are executed effectively. Executive Decision Support: Conduct research, analyze information, prepare reports and presentations, and provide insights to support executive decision-making. Identify trends, opportunities, risks, and potential solutions relevant to the organization. Research & Analysis: Conduct research on industry trends, competitors, market developments, business opportunities, and strategic issues. Translate findings into concise insights and recommendations for the CEO and Group Editor. Board & Senior Stakeholder Support: Assist with preparation for board meetings, executive leadership meetings, investor or partner meetings, and other high-level engagements. Prepare briefing materials, presentations, agendas, and follow-up documentation as required.



Document & Presentation Preparation: Draft, proofread, edit, and coordinate executive correspondence, presentations, reports, briefing documents, proposals, and other materials requiring a high level of accuracy and professionalism. Information & Confidentiality Management: Manage confidential and sensitive information, files, records, and executive documentation with a high degree of discretion, judgment, and professionalism. Relationship Management: Build and maintain strong relationships with senior executives, employees, clients, partners, stakeholders, and external contacts on behalf of the CEO and Group Editor. Operational Support: Partner with leadership and administrative teams to identify operational needs, improve processes, resolve issues, and support the effective functioning of the executive office. Office & Administrative Oversight: Maintain oversight of key administrative requirements, office operations, executive resources, supplies, equipment, and other activities necessary to support an efficient executive office. Follow-Through & Accountability: Maintain visibility into organizational priorities and commitments, follow up with relevant stakeholders, track deadlines, and ensure that decisions and initiatives move from discussion to execution. Special Projects: Take ownership of high-priority, confidential, or time-sensitive projects assigned by the CEO or Group Editor, often working independently and across multiple departments. Qualifications Education: Bachelor’s degree in business administration, communications, management, or a related field. Additional qualifications in leadership, project management, business strategy, or executive management are an asset. Experience: Proven experience in a Chief of Staff, Executive Assistant, Business Operations, Project Management, Strategy, or senior administrative role supporting C-suite executives or senior leadership. Strategic Thinking: Strong ability to understand the broader business context, identify priorities, anticipate challenges, connect information across departments, and support strategic decision-making.



Organizational & Project Management Skills: Exceptional organizational and multitasking abilities, with demonstrated experience managing multiple priorities, complex projects, deadlines, and stakeholders simultaneously. Communication Skills: Excellent written and verbal communication skills, with the ability to communicate effectively and professionally with employees, executives, clients, partners, and other senior stakeholders. Leadership & Influence: Ability to lead initiatives, coordinate cross-functional teams, influence stakeholders, and drive accountability without necessarily having direct authority over team members. Executive Presence: Professional, confident, mature, and capable of representing the CEO and Group Editor with discretion and credibility in internal and external interactions. Problem-Solving & Judgment: Strong analytical and problem-solving skills, with the ability to anticipate issues, evaluate options, make sound recommendations, and handle sensitive situations with good judgment. Attention to Detail: Exceptional attention to detail in scheduling, communications, presentations, reports, meeting preparation, project tracking, and information management. Discretion & Confidentiality: Demonstrated ability to manage highly confidential business, executive, personnel, and strategic information with integrity and discretion. Adaptability: Comfortable working in a fast-paced, energetic environment where priorities can change quickly. Able to remain calm, flexible, and solutions-oriented under pressure. Technology Proficiency: Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, as well as calendar management, collaboration, project management, and other business productivity tools. Professionalism & Initiative: Highly proactive, resourceful, and self-directed, with the ability to anticipate the needs of senior leadership, take ownership of responsibilities, and operate with a high degree of independence. Key Competencies Strategic thinking and execution Executive leadership support Project and program management Cross-functional coordination Stakeholder and relationship management Business research and analysis Communication and executive correspondence Decision support Prioritization and time management Confidentiality and discretion Problem-solving and sound judgment Leadership without direct authority High attention to detail Proactive and solutions-oriented approach

📌 Chief Of Staff To Ceo & Group Editor (Mississauga)
🏢 Y MEDIA GROUP
📍 Mississauga