Are you a dynamic leader with a knack for fostering an effective office culture? Do you excel in both administrative operations and relationship-building, whether with internal project teams or external stakeholders? We’re seeking a proactive problem‑solver who can seamlessly manage office logistics and provide essential support to our project and marketing teams, while elevating the overall experience for our staff and clients.

Opportunity
Position: Office Administrator
Location: Ottawa office
Full‑time, in‑office; five days per week

Responsibilities

Maintain the smooth day‑to‑day flow of the local office, ensuring a productive, welcoming, and well‑maintained environment for the team

Participate in both the Office Managers and Office Administrators national groups, and liaise with local stakeholders and ownership groups

Work collaboratively with local and national groups to promote office culture activities, events and charitable initiatives

Support the Office Manager in the development and execution of the annual Office Business Plan, applying strategic thinking to address future office needs and engaging stakeholders

Monitor operating budgets and capital purchases, and actively manage expenses to align with company priorities

Support internal business initiatives and projects

Participate in the local Health and Safety committee and support the implementation of office‑wide safety initiatives

Coordinate completion of action items for other committees as necessary

Assist in organizing monthly staff meetings and provide backup support for meeting facilitation as needed

Coordinate with third‑party service providers and property management





Deliver new employee orientation and training related to Dillon procedures and systems

Assist in organizing work‑related functions and community engagement events

Greet visitors, coordinate mail and couriers, and manage the entry system for staff

Complete office services such as filing and archiving

Manage the flow and approval of accounts payable invoices and expense claims for staff

Oversee office equipment and supplies, including furniture, copiers, and general office supplies

Format a range of documents in Microsoft Word, edit and proofread for spelling, grammar, and consistency, and conduct overall quality reviews

Produce documents, including photocopying, scanning, binding, and compiling PDFs

Embrace a "no job is too big or too small" mindset; complete other administrative duties as required to run the office effectively

Qualifications

A minimum of three (3) to five (5) years of administration‑related experience

A certificate or diploma in an administration‑related field of study is considered an asset

Solid interpersonal skills and a positive "can‑do" attitude with an enthusiastic, problem‑solving presence in the office

Strong time‑management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands

Ability to work independently and as part of a team

Professional verbal and written communication skills





Ability to present information and updates clearly in small‑group settings or team meetings

Proficiency in Microsoft Word and Excel

Excellent attention to detail and a high regard for accuracy, delivering high‑quality outputs

Understanding of basic accounting principles, terms and financial functions

Experience in customer service and/or a professional services consulting firm is considered an asset

Compensation
$57,858 – $68,000

Benefits

Employee share purchase plan – Dillon is 100% employee owned and share ownership is open to all employees

Competitive compensation package

Comprehensive health benefits

Generous retirement savings plan

Student loan repayment assistance with matching employer contributions

Flexible work hours and hybrid working options

Learning and development opportunities, including coaching, mentoring and internal knowledge‑sharing programs

Employee and Family Assistance Program – online resources and tools for well‑being

Goodlife Fitness corporate membership with reduced annual fees

Wellness subsidy for health and wellness activities such as gym memberships, home fitness equipment, yoga classes and dance classes

Health & Safety
Prospective employees are expected to fully align with Dillon’s commitment to Health & Safety, actively participating in our Health & Safety processes, platform and ongoing identification and reporting of hazards.

Employment Equity, Diversity & Inclusion
Dillon is committed to employment equity and an inclusive, diverse workplace where opportunities are based on skills and abilities. If you require accommodation during the interview process, please let us know.

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📌 Office Administrator (Quebec City)
🏢 Dillon Consulting
📍 Quebec City