A Brief Overview
The Administrative Project Coordinator provides coordinated administrative and project support to senior staff in the Office of the University Registrar (OUR), including the University Registrar (UR) and the Executive Assistant.This role manages complex calendars and communications, coordinates meeting logistics and minute-taking, and handles confidential materials related to human resources, and governance matters. The Coordinator monitors and advances central unit activities, prepares and distributes reports and meeting materials, generates project tracking documents, and supports day-to-day office operations to ensure effective and professional service to internal and external stakeholders.This position acts as the first point of contact, and coordinates activities for senior staff in the department and/or unit including arranging meetings, preparing correspondence, minute taking, and meeting logistics. This position reviews reports and disseminates information to stakeholders and senior staff. This position coordinates central activities within the department and/or unit, and monitors and follows-up with staff to confirm activity progression. This position also prepares and generates financial reports for the department and/or unit.

What you will do





Acts as the first point of contact for the department and frontline resource and contact person for senior staff.

Coordinates activities for senior staff in the department and/or unit including arranging meetings, preparing correspondence, minute taking, and meeting logistics.

Reviews reports and disseminates information to stakeholders and senior staff. Prepares and distributes correspondence, documents, and/or reports, and maintains files.

Plans and coordinates meetings, prepares materials, and records and distributes minutes.

Coordinates central activities within the department and/or unit. Monitors and follows-up with staff to confirm activity progression.

Performs general accounting and bookkeeping duties including accounts payable, accounts receivable, and expense reimbursements.

Prepares and generates financial reports for the department and/or unit.

Coordinates schedules of senior staff, determines relative priorities to ensure urgent/sensitive matters receive immediate attention.

Creates and/or maintains a variety of databases. Performs analysis and prepares reports and statistics.

Coordinates and participates in committee meetings.

Interprets, analyzes, and implements policies and procedures, and recommends changes.

Other duties as required in support of the department and/or unit.

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📌 Administrative Project Coordinator (Ontario)
🏢 Queen's University
📍 Ontario