Employer
Waterfront Child Development Centre Inc.

Job Title
Financial Administrator

Location
Sault Ste. Marie

Category
Accounting

Job Posting Date
Posted: 4 days ago

Closing Date
August 31, 2026

Salary
$22.00–$27.00

Duration
Full Time

Job Description
Hours: Full-time, 35-37.5 hours per week, Monday to Friday / Scheduled hours will fall between 7:30 a.m.– 5:30 p.m.

Reports to: Operational Lead, with accountability to the Board of Directors.

Rate of Pay: Hourly Wage $22.00–$27.00.

Compensation & Benefits: Competitive benefits package, vacation entitlement, and paid sick days.

Our Core Values

Care & Kindness

Relationships

Partnerships & Families

Learning & Growing

Joy

Our Values & Beliefs

At the WCDC, we believe responsible financial stewardship supports high-quality early learning environments, robust relationships, and organizational sustainability. Transparency, integrity, and accountability allow our programs to thrive and ensure we meet our commitments to children, families, staff and the community. The Financial Administrator plays a key role in supporting these values through accurate, ethical and collaborative financial practices.

The Waterfront Child Development Centre (WCDC) is seeking a detail-oriented, organized, and collaborative Financial Administrator to oversee the organization’s day-to-day financial operations. Working Closely with the Operational Lead and Board of Directors, the Financial Administrator will support accurate, ethical and transparent financial practices, regulatory compliance, effective reporting, and the long-term sustainability of WCDC. The role is well suited to an experienced financial professional who values accuracy, confidentiality, collaboration, and meaningful community-based work.

About The Role
The Financial Administrator is responsible for overseeing the day-to-day financial operations of WCDC, including accounting, payroll, billing, reconciliations, financial reporting, and administrative support.

This Role Supports WCDC’s Commitment To

Responsible financial stewardship

Transparency, integrity, and accountability

Accurate and timely financial reporting

Compliance with applicable government and regulatory requirements

Effective organizational planning and sustainability

A respectful, team-oriented, and professional workplace culture

Key Responsibilities
Financial Operations & Accounting





Record daily financial transactions and maintain complete and accurate accounting records

Process accounts payable and accounts receivable accurately and on time

Complete month-end procedures, including bank and general ledger account reconciliations

Perform monthly bank reconciliations

Monitor cash flow and support short- and long-term financial planning

Maintain organized, secure, and confidential financial records

Follow established approval authorities, internal controls, and financial policies.

Maintain appropriate documentation and audit trails for financial transactions

Identify discrepancies, unusual transactions, or emerging financial risks, and promptly bring them to the attention of the Operational Lead

Payroll & Compliance

Process biweekly payroll accurately and in accordance with applicable requirements

Prepare payroll remittances and complete required filings by established deadlines

Maintain accurate payroll records, including vacation and sick leave balances

Support compliance with funding requirements, wage enhancement programs, and workforce initiatives, as applicable

Collaborate with the Organizational Lead to maintain accurate enrolment, revenue, and billing records

Billing, Invoicing & Revenue Management

Prepare and issue monthly parent tuition invoices

Prepare and issue annual tax receipts for parents

Monitor and manage accounts receivable and support collection processes

Collaborate with the Operational Lead on enrolment-related financial tracking

Financial Reporting & Budget Support

Prepare timely monthly financial statements, budget-to-actual reports, cash-flow information, and supporting schedules for review by the Operational Lead and presentation to the Board of Directors

Assist the Operational Lead and Board in Developing the annual operating budget and monitoring the financial performance throughout the year

Compile and submit accurate financial information to funders, government agencies, and other authorized stakeholders by established deadlines

Explain material variances and provide supporting information to assist leadership and the Board with financial decision making.

Systems,



Administration & Collaboration

Maintain and improve financial systems, tools, and office processes to support efficiency

Provide administrative support as required, including reception and visitor management

Collaborate with the Operational Lead, Board of Directors, and staff to support smooth daily operations

Maintain organized electronic and paper records

Complete additional related duties as assigned

Why Join the WCDC?

Join a values-driven, relationship-focused organization

Work within a supportive and a collaborative workplace culture

Contribute to the financial sustainability of a community-focused organization

Perform meaningful work that supports high-quality learning and care

Contribute ideas and help improve organizational systems and processes

Be a part of a workplace that values, care, kindness, relationships, partnerships, learning, growth, and joy

Required Skills
Qualifications & Experience

College diploma in Accounting, Business, or a related field

Clear Criminal Record Check (Vulnerable Sector)

Proof of required Immunizations, as applicable

Experience

Minimum three (3) years of experience in a financial or accounting role

Experience processing payroll and government remittances

Knowledge, Skills & Abilities

Strong knowledge of accounting systems and financial reporting requirements

Proficiency with computerized accounting and payroll system “Sage 50”, and Microsoft Office applications, particularly Excel and Word.

Excellent organizational, analytical, and attention to detail skills

Strong written and verbal communication skills

Ability to manage competing priorities and meet deadlines

Working Conditions & Physical Requirements

Work is primarily performed in an office and involves extended periods of computer and keyboard use. The position may require sitting, standing, waling and occasionally lifting or moving office materials weighing up to 15 pounds

Ability to work 35-37.5 hours per week Monday to Friday hours will fall between the hours of 7:30 a.m.-5:30 p.m.

Professional Expectations

Maintain strict confidentiality at all times

Demonstrate professional integrity and accountability

Uphold WCDC’s Vision, Values, and policies

Support a respectful, collaborative workplace culture

WCDC is committed to equity, diversity, inclusion, and accessibility. We welcome applications from all qualified candidates.

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📌 Financial Administrator (Ontario)
🏢 Employment Solutions - Sault College
📍 Ontario