- Creates Purchase Orders as required
- Supply net ordering
- Submission of coding of Alberta Health Fellowships payments to staff services
- New Accounts Receivable customer set up
- PGME grant tracking
- P-card reconciliations
- Creation of Award Letters
- Support and back up the finance focused Department Administrator
- AP/JV's
- Completing and submitting honorarium and non-employee reimbursement forms
- Creation and maintenance of CCID's
- Distribution and submission of performance appraisals
- Clinical Faculty appointment follow up, renewals and new appointments
- Vacation balance monitoring
- Support and back up HR focussed Department Administrator
- Key request and distribution, AHS badge and access requests
- Create grant amendments and proposals
- Monitor monthly balances for over expenditures
- Work with researchers to determine how to clear over expenditure
- Facilitate departmental awards and communicate with Research Committee
- Track patients for clinical trials to facilitate billing
- Organize documents for investigator binders
- Planning of, attendance at, and assistance on day of departmental events
- Coordination of catering, room rentals etc. for departmental events
- Support and maintain the departmental intranet
- Assists with drafting and maintaining departmental process documents and procedure manuals
- Boardroom bookings
- Additional duties as required

Requirements

- Postsecondary certificate or diploma in Accounting, Business Administration or a related field
- Minimum 2 years of related finance and human resources experience preferably in a large complex environment




- Computer proficiency in MS Windows Office applications (Excel, Word, Outlook, and PowerPoint) and knowledge of PeopleSoft Financial modules and well as Google Suite
- Working knowledge of University of Alberta policies and procedures is extremely advantageous
- Experience with Researcher Home Page and eTrac is an asset

Core Competencies

Demonstrates expertise in finance and human resources functions, including Purchase Order creation, Accounts Receivable management, and grant tracking. Proficient in MS Office applications and PeopleSoft Financial modules, with a solid understanding of University of Alberta policies.

Highest-signal resume keywords

- Purchase Order Creation
- Accounts Receivable Management
- Grant Tracking
- MS Office Proficiency
- PeopleSoft Financial Modules

Hard Skills

- Purchase Order Creation
- Accounts Receivable Management
- Grant Tracking
- P-Card Reconciliation
- Honorarium Processing
- Performance Appraisal Submission
- Clinical Faculty Appointment Management
- Document Organization for Clinical Trials
- Budget Monitoring
- Process Documentation

Soft Skills

- Event Coordination
- Communication
- Organizational Skills
- Team Support

Certifications & Qualifications

- Postsecondary Certificate or Diploma in Accounting
- Business Administration

Industry Keywords

- Finance
- Human Resources
- University Policies
- Departmental Administration
- Clinical Trials

Tools & Technologies

- MS Windows Office
- PeopleSoft Financial Modules
- Google Suite
- Researcher Home Page
- ETrac

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📌 Assistant Department Administrator (Edmonton)
🏢 Jobtailor
📍 Edmonton