Behind Every Great Store is a Great Coordinator.

At Healthy Planet , our Operations Coordinators are vital to ensuring seamless operations through expert management of invoicing, administrative support, and coordination across departments. This role blends precision, organization, and communication skills to maintain accuracy in financial documentation, support store logistics, and contribute to overall operational excellence.

You’ll collaborate closely with store leadership, warehouse teams, and head office departments to optimize processes that keep the business running smoothly, helping deliver an exceptional customer and team experience.

The typical hiring range for this position is $18.50 to $20. Final compensation will be determined based on the selected candidate’s experience, skill set, internal equity, and organizational needs. This posting is for an existing vacancy.

Key Responsibilities
Administrative & Operational Support

Respond promptly to telephone, in-person, and electronic inquiries or direct appropriately

Prepare correspondence, reports, presentations, forms, and internal documentation

Support planning and execution of storewide and departmental meetings, projects, and events

Liaise with vendors and other Healthy Planet stores to track orders and deliveries

Monitor store order-related communications and respond professionally

Maintain warehouse cleanliness, safety, and organization standards

Assist with operational and Loss Prevention activities as required

Invoicing & Inventory Coordination

Manage store invoicing processes with accuracy and timeliness

Investigate and resolve open purchase orders pending for 7+ days

Track missing invoices older than 21 days and elevate as needed

Coordinate store credits and communicate with Head Office Credit Department





Maintain exact DIST001 warehouse transfer and inventory documentation

Support inventory control on sales floor and warehouse

Assist in receiving and shipment verification by comparing invoices to deliveries

Training & Compliance

Completion of required Lessonly training modules

Ongoing participation in workshops and brand education sessions to stay current on wellness trends and company initiatives

Demonstrated commitment to attendance, punctuality, team collaboration, and reliability

Other Duties

Perform additional tasks and responsibilities as assigned.

Qualifications and Skill Requirements

2+ years’ experience in retail administration, invoicing, or warehouse operations preferred

Proficient with Microsoft Office (Excel, Word, Outlook) and retail inventory systems

Strong attention to detail and organizational skills

Excellent verbal and written communication abilities

Ability to prioritize and multitask effectively in a fast-paced environment

Self-motivated and capable of working independently as well as collaboratively

Physically able to lift up to 40 lbs and remain active on your feet when needed

Dependable, punctual, and a team player with a commitment to accuracy

You’ll Thrive Here If You Are…

Detail-oriented with a passion for process improvement and operational accuracy

Proactive and solutions-focused when tackling administrative challenges

Friendly and professional when interacting with multiple teams and stakeholders





Eager to learn and grow in a wellness-focused and team-oriented environment

Dedicated to helping maintain the smooth functioning of a dynamic retail operation

What We Offer:

An amazing work workplace where collaboration, creativity, and fun are at the heart of everything we do

Comprehensive medical benefits and a flexible spending account for full-time permanent employees—because we care about your health and well-being

Exclusive employee discounts on our products—treat yourself while you help others find what they love

Exciting internal growth opportunities to help you develop your skills, advance your career, and grow within the company

Career-focused continuing education and development opportunities

A supportive and inclusive company culture that celebrates individuality, fosters teamwork, and values your contributions

GoodLife Fitness corporate membership discounts

Life at Healthy Planet
At Healthy Planet, we believe that our biggest strength lies in fostering a work environment where our employees feel at home and can be their true selves. We operate as a family, supporting each other to thrive both personally and professionally. Our culture is built on mutual respect, collaboration, and a shared passion for making a positive impact on the world.

Discover more about what it’s like to be part of the Healthy Planet family by clicking the link below:

At Healthy Planet we provide a fair and equal employment opportunity for all team members and candidates regardless of race, color, religion, national origin, gender, sexual orientation, age, marital status, or disability. Healthy Planet hires and promotes individuals solely on the basis of their qualifications for the position to be filled

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📌 Operations Coordinator (Quebec City)
🏢 Healthy Planet
📍 Quebec City