Our client, a privately held group of companies, is seeking an experienced Senior Executive Assistant to provide high-level support to the President across a diverse portfolio of business interests.

This is a pivotal, high-trust role for a polished professional who brings excellent judgment, discretion, and a proactive approach to executive support. The successful candidate will act as a key partner to the President, helping manage communications, priorities, projects, and day-to-day business matters across multiple entities.

This opportunity is ideal for someone who has progressed beyond a traditional administrative role and is comfortable operating as a true extension of the executive office. The right individual will be highly organized, resourceful, and capable of navigating a fast-moving environment with competing priorities and a wide range of stakeholders.

Responsibilities

- Provide senior-level executive support to the President across multiple business entities
- Manage the flow of information, approvals, requests, and follow-up items
- Anticipate executive needs and proactively identify matters requiring attention
- Prepare correspondence, reports, presentations, meeting materials, and other business documentation
- Track commitments, deadlines, decisions, and outstanding action items to ensure timely follow-through
- Liaise professionally with internal teams, external vendors, consultants, and professional advisors
- Assist with coordination of day-to-day operational and administrative matters across the organization
- Conduct research, gather information, and prepare clear summaries and recommendations to support decision-making
- Coordinate projects and special initiatives with minimal supervision




- Support internal communication and follow-up related to assignments, deadlines, and reporting requirements
- Assist with onboarding coordination, employee documentation, and administrative HR support as needed
- Maintain organized records related to contracts, licences, insurance, permits, renewals, and corporate documentation
- Help identify opportunities to improve systems, reporting, and administrative processes
- Handle sensitive corporate and employee information with a high degree of confidentiality

Qualifications

- 5+ years of experience in an Executive Assistant, Senior Administrative, Executive Business Partner, or similar high-level support role
- Demonstrated experience supporting a President, CEO, owner, principal, or other senior executive
- Experience in a privately held, entrepreneurial, real estate, professional services, or otherwise operationally complex environment is strongly preferred
- Exceptional organizational and time-management skills with the ability to manage multiple priorities
- Strong written and verbal communication skills
- Proven ability to exercise sound judgment, maintain confidentiality, and work independently
- Strong analytical, research, and problem-solving abilities
- Advanced proficiency in Microsoft Office, including Outlook, Word, and Excel
- Professional presence and the ability to communicate effectively with stakeholders at all levels

Why This Role

This is an excellent opportunity for a seasoned executive support qualified seeking a meaningful and visible role within a dynamic private organization. The successful candidate will become a trusted partner to the President and an important contributor to the effectiveness of the executive function.

📌 Senior Executive Assistant - surrey
🏢 Robert Half
📍 Surrey