Job Description:

We are looking for a detail-oriented Administrative Assistant / Receptionist join a busy team in Winnipeg, Manitoba in a contract to permanent position. This role blends accurate data administration with front-office coordination, supporting day-to-day business operations while creating a welcoming experience for staff and visitors. The successful candidate will bring strong organizational skills, sound judgement, and the ability to manage multiple priorities in a quick-paced environment.

Responsibilities:

- Welcome employees, clients, and visitors in a courteous manner and ensure a positive front-desk experience.

- Enter, update, and maintain records with a high degree of accuracy while keeping files and documentation well organized.

- Coordinate travel arrangements for team members, including transportation, accommodation, and complete itineraries.

- Track office inventory levels and arrange replenishment of supplies to support uninterrupted daily operations.

- Liaise with building services, external vendors, and internal teams to address maintenance needs and service requests.

- Support the planning and logistics of meetings, workplace events, and employee engagement activities.





- Handle incoming and outgoing mail, courier packages, deliveries, and related correspondence efficiently.

- Assist with administrative tasks such as expense processing, scanning, document management, and general office support.

- Work closely with departments across the organization while managing a high-volume workload with discretion and confidentiality.

Requirements:

- At least 1 year of experience in data entry, administrative support, or a similar office-based role.
- Strong keyboarding ability, including proficiency with 10-key entry and accurate typing skills.
- Demonstrated customer service skills with the ability to communicate professionally in person and by email.
- Hands-on experience using Microsoft Excel and Microsoft Word for routine office tasks.
- Ability to organize files, scan documents, and maintain accurate records in a structured manner.
- Comfortable performing basic calculations and processing detailed information with precision.
- Proven ability to prioritize responsibilities, stay organized, and maintain confidentiality in a busy workplace.

📌 Administrative Assistant (Winnipeg)
🏢 Robert Half
📍 Winnipeg