Job Description:

We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members.

Responsibilities:

- Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently.

- Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention.

- Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making.

- Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed.

- Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details.

- Respond to confidential inquiries and communications with discretion and sound judgement.

- Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes.





- Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements.

- Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.

Requirements:

- Bachelor's degree in business, administration, communications, health administration, or a related discipline.
- At least 2 years of experience providing direct support to a senior executive or C-suite leader.
- Demonstrated background assisting a Board of Directors, including preparing and circulating meeting documentation.
- Strong ability to balance multiple deadlines, manage changing priorities, and maintain a high level of accuracy.
- Excellent verbal and written communication skills, with experience drafting transparent correspondence and reports.
- Proven ability to handle confidential information with discretion, maturity, and sound judgment.
- Proficiency with Microsoft Office applications and business tools such as Webex, Concur, CRM platforms, and calendar management systems.
- Availability to work in an office setting on a permanent basis, with occasional flexibility for events or responsibilities outside regular business hours.

📌 Executive Assistant (Toronto)
🏢 Robert Half
📍 Toronto