- Job Duration: Permanent
- Language of Work: English
- Hours of Work: 30 hours per week
- Education:
- Experience:
Education
- Master's degree
Work setting
- Private sector
- Consulting firm
Tasks
- Implement new administrative procedures
- Review and evaluate new administrative procedures
- Delegate work to office support staff
- Establish work priorities and ensure procedures are followed and deadlines are met
- Carry out administrative activities of establishment
- Assist in the preparation of operating budget and maintain inventory and budgetary controls
- Assemble data and prepare periodic and special reports, manuals and correspondence
- Perform data entry
- Train staff
- Oversee and co-ordinate office administrative procedures
- Resolve conflict situations
- Monitor and evaluate
- Oversee payroll administration
- Plan and control budget and expenditures
- Research records, court files and other legal documents
- Provide clients with information
- Create digital records using a scanner
- Translate a variety of written material
Supervision
- 1 to 2 people
Computer and technology knowledge
- Electronic mail
- Adobe Photoshop
- Quick Books
- Social Media
- Spreadsheet
- Accounting software
- MS Excel
- MS Office
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Database software
- Google Drive
Area of work experience
- Immigration
Area of specialization
- Project management
Security and safety
- Criminal record check
Transportation/travel information
- Own transportation
- Valid driver's licence
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Large workload
Personal suitability
- Productive interpersonal skills
- Flexibility
- Organized
- Reliability
- Ability to multitask
- Time management
- Adaptability
- Team player
Screening questions
- Do you have experience working in this field?
- Do you meet the language requirements listed in the job posting for the position (English or French)?
Experience
- 1 to less than 7 months
Employment terms options
- Morning
- Day
- Overtime required
Other benefits
- Free parking available
Support for persons with disabilities
- Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for newcomers and refugees
- Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
Support for youths
- Provides awareness training to employees to create a welcoming work environment for youth
Support for Veterans
- Provides awareness training to employees to create a welcoming work environment for Veterans
Support for mature workers
- Applies hiring policies that discourage age discrimination
- Provides staff with awareness training to create a welcoming work environment for mature workers
Supports for visible minorities
- Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)