The Department of Housing and Communities is committed to Equity, Diversity, Inclusion and Accessibility. Our goal is to build a public sector workforce that reflects the diverse communities we serve and to promote welcoming, diverse, inclusive, respectful workplaces that are accessible to all. We welcome all interested individuals including Indigenous People, persons with disabilities, Black, racialized, ethnic and culturally diverse groups, as well as people regardless of their sexual orientation, gender identities, and gender expressions.

Those looking for more information are invited to visit our Equity, Diversity, and Inclusion Policy.

The main purpose of this position is to provide confidential senior executive and administrative supports and services to the Minister of Housing and Communities. This includes all organizing, scheduling calendars and office management. The position supports contact with visitors, team members, government officials, clients and the community.

Duties will include but are not limited to:

- Receiving all visitors and incoming calls to the Minister’s Office and redirecting to the proper channel.
- Reviewing all Minister’s incoming mail (including electronic mail), evaluating correspondence and highlighting key points. Re-directing correspondence per Minister’s instructions and maintain follow-up.
- Assisting and working closely with Deputy Minister’s Executive Assistant with regard to daily scheduling and arranging meetings for the Deputy Minister, as well as filling in for the Executive Assistant when they are absent.




- Maintaining close working relationships with Departmental personnel, and in particular, Department senior management team.
- Assisting Minister in business related interactions with all levels of governments, respective agencies and private sector.
- Interpreting legislation, departmental policies and programs when appropriate.
- Monitoring the Minister’s scheduling by arranging and confirming appointments, meetings and various events.
- Planning calls and virtual meetings.
- Coordinating all travel and accommodation arrangements for the Minister and preparing travel claims.
- Gather confidential information for Minister for various meetings.
- Organizing all aspects of FOIP requests.
- Prepare agenda, attending weekly management meetings and compile and distribute minutes for department personnel.
- Other duties as required.

Minimum Qualifications:

- Successful completion of a recognized office studies/secretarial program or university degree.
- Demonstrated equivalencies will be considered.
- Extensive related experience in office management.
- Excellent communication and interpersonal skills.
- Conflict resolution skills are key to success in this position.




- Must have a positive working knowledge of legislation, department policies and programs.
- Excellent organizational skills and ability to work independently without supervision.

Other Qualifications:

- Technical ability working with electronic forms and programs

This competition may be used to fill future job vacancies. Please Note: Please ensure the application clearly demonstrates how you meet the noted qualifications as applicants will be screened based on the information provided. We would like to thank all applicants for their interest; however, only those who are selected for an interview will be contacted.

Where possible, submitting an electronic resume or job application is preferred. Otherwise, please return forms to PEI Public Service Commission, P.O. Box 2000, Charlottetown, Prince Edward Island, C1A 7N8.

Applications may be sent by fax to (902) 368-4383. IT IS THE RESPONSIBILITY OF THE APPLICANT TO CONFIRM RECEIPT OF THE APPLICATION, BY TELEPHONE OR IN PERSON PRIOR TO THE CLOSING DATE. Please ensure that the appropriate Posting ID number is stated on all application forms. You can apply online or obtain an application form by visiting our web site at www.jobspei.ca. Forms may also be obtained by contacting any PEI Government office, ACCESS PEI Centre, Regional Services Centre, or by telephone (902) 368-4080.

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📌 174812 - Executive Assistant to the Minister - Department of Housing and Communities - Permanent (Charlottetown)
🏢 Government of Prince Edward Island
📍 Charlottetown