About the Role

We are seeking an organized and detail-oriented Accounts Payable & Project Accounting Coordinator to join our growing real estate development and construction team. The successful candidate will support the financial administration and accounting of our high-rise and low-rise residential development projects, with responsibilities spanning accounts payable, purchase orders, project cost tracking, monthly construction draws, and project accounting.

Newstar

Key Responsibilities

Accounts Payable & Purchasing Orders

- Process and manage daily accounts payable, including reviewing, coding, entering, and processing invoices.
- Create and manage purchase orders for project-related goods and services.
- Match invoices to purchase orders and supporting documentation and resolve discrepancies.
- Maintain accurate vendor records and monitor outstanding invoices and approvals.
- Ensure invoices are properly allocated to the appropriate project and cost code.

Project Accounting

- Maintain accurate financial records for multiple development and construction projects.
- Track project costs against approved budgets and commitments.
- Monitor project expenditures and identify discrepancies, unusual costs, or potential budget variances.
- Assist with project budget tracking, cost reporting, and forecasting.
- Maintain and reconcile project cost reports and commitments.
- Assist with monthly project accounting and period-end procedures.
- Ensure project costs are accurately recorded and allocated between appropriate projects, phases, and cost codes.
- Work with Project Managers, Construction, Development, and Accounting teams to ensure project costs are complete, accurate, and properly supported.




- Assist with project reconciliations and investigate outstanding or unusual balances.

Construction Draws

- Assist with the preparation and processing of monthly construction draws.
- Collect and organize invoices, statutory declarations, and other supporting documentation required for draws.
- Reconcile draw submissions to project accounting records and ensure costs are properly supported.
- Track draw activity and follow up on outstanding documentation and approvals.

General Accounting & Administration

- Assist with month-end and year-end accounting requirements.
- Prepare reports and supporting schedules as required by management.
- Maintain organized electronic and physical project accounting records.
- Assist with other financial reporting requirements.
- Perform other accounting and administrative duties as required.

Qualifications & Experience

- Newstar experience is required.
- 2+ years of experience in accounts payable, project accounting, construction accounting, or real estate development accounting.
- Experience in the construction or real estate development industry is strongly preferred.
- Strong understanding of accounts payable and project accounting processes.
- Experience with purchase orders, project cost tracking, budgets, and cost codes.
- Experience with construction draws is an asset.
- Strong Excel and Microsoft Office skills.
- Excellent attention to detail and accuracy.
- Strong organizational and time-management skills.
- Ability to manage multiple projects and competing deadlines.
- Strong communication and problem-solving skills.
- Ability to work independently and as part of a team.

Pay: From $60,000.00 per year

Perks

- Dental care
- Extended health care
- On-site parking
- Vision care

Work Location: In person

📌 Accounts Payable & Project Accounting Coordinator (Concord)
🏢 Solmar Development
📍 Concord