Date Posted: 08/27/2026

Req ID: 50019

Faculty/Division: Faculty of Arts & Science

Department: School of Cities

Campus: St. George (Downtown Toronto)

Position Number: 00037374

Existing Vacancy: Yes

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Your opportunity:

Housed at the School of Cities, the Institute on Municipal Finance and Governance (IMFG) is a leading academic and policy research hub focused on municipal finance, governance, and public policy in Canada and internationally. IMFG produces research, convenes events, and supports knowledge exchange to inform decision-making in cities and regions.

Under the supervision of the IMFG Director and in close collaboration with the Institute Manager, IMFG is seeking an organized and detail-oriented Administrative and Communications Assistant to support the Institute’s core operations. This position plays a central role in ensuring the smooth delivery of IMFG’s publications, events, fellowship programs, communications, and day-to-day administrative functions.

The role is responsible for coordinating the editing, design, and release of IMFG publications, working closely with authors, editors, and designers to ensure timely, accurate, and high-quality outputs. It maintains publication schedules, formatting and dissemination of the publication. In addition, the position ensures the IMFG’s website content is updated and administers the Institute’s social media platforms, including content creation, scheduling, and audience engagement.

The Administrative and Communications Assistant will support the development and distribution of newsletters and other communications materials, while tracking and reporting on media citations and communications performance metrics. The role further supports the planning and delivery of IMFG events such as seminars, workshops, and conferences by coordinating logistics including scheduling, registration, venue arrangements, catering,



materials preparation, event promotion, and post-event follow-up.

In addition, the role supports the administration of IMFG fellowship programs by coordinating application processes, communicating with fellows, maintaining program records, and assisting with reporting and evaluation. The position also assists the Institute Manager with financial administration tasks, including expense tracking & invoicing, and provides general administrative support to ensure smooth and effective day-to-day operations.

Your responsibilities will include:

Determining logistical details and activities for events and/or programming

Disseminating promotional and outreach materials to internal and external stakeholders

Proofreading and fact-checking content

Maintaining information on digital platforms

Creating and maintaining presence on socialmedia platforms

Liaising between departments

Producing promotional and outreach materials

Creating and editing documents

Essential Qualifications:

Advanced College Diploma (3 years) inpublic administration, communications, business, or a related field or acceptable combination of equivalent experience.

Minimum three (3) years of related experience in administrative, communications, and program coordination roles

Demonstrated strong organizational skills and attention to detail with the ability to manage competing priorities in a fast-paced environment

Experience editing and proofreading long form publications

Experience maintaining websites (WordPress), social media platforms (LinkedIn), and digital communications tools

Demonstrated proficiency in Microsoft Office (Word, Excel, PowerPoint) to support administrative support needs

Experience coordinating events or supporting program delivery

Demonstrated advanced proficiency with industry-standard design tools, including Adobe Creative Suite and Canva.

Experience with financial administration processes

Excellent written and verbal communication skills

Highly organized and process-oriented

Proactive and able to work independently

Assets (Nonessential):

Bachelor’s degree in public administration, communications, business, or a related field

Experience in municipal policy, governance, or public sector issues is an asset To be successful in this role you will be:

Communicator





Cooperative

Multi-tasker

Organized

Problem solver

Responsible

Team player

NOTE: This is a 12-month term position at 80% FTE (part-time).

Closing Date: 09/13/2026, 11:59PM ET

Employee Group: USW

Appointment Type: Grant - Term

Schedule: Part-Time

Pay Scale Group & Hiring Zone:

USW Pay Band 09 - $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.

Job Category: Administrative / Managerial

Lived Experience Statement

Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Diversity Statement The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [email protected].

Job Segment: Secretary, Proofreading, Communications, Copy Editor, Part Time, Administrative, Creative, Marketing

📌 Administrative and Communications Assistant (Toronto)
🏢 University of Toronto
📍 Toronto