Aspen thrives on taking on the biggest heavy haul design and manufacturing challenges in North America. Ready to roll where others fear to tread, the Aspen approach is built on a foundation of tenacity, perseverance, and unwavering determination – just like the people who use them. Aspen is a growing business looking for people with energy, drive and passion to contribute to our team.

Administrator

Be the Hub of Our Office.

We're looking for a highly organized, tech-savvy professional who enjoys working with people, thrives in a fast-paced environment, and loves keeping things running smoothly. As the first point of contact for our customers, vendors, and visitors, you'll create a welcoming experience while supporting our Administration, Finance, and Logistics teams.

This role is much more than answering phones—it's an opportunity to be a key contributor to the day-to-day success of our business. If you're someone who embraces technology, enjoys learning current software, and is always looking for smarter, more efficient ways to work, you'll fit right in.

What You'll Do

Front Desk & Office Administration

- Welcome visitors, customers, vendors, and delivery drivers with professionalism and enthusiasm.
- Manage incoming phone calls, emails, and general inquiries.
- Maintain a professional and organized reception area.
- Coordinate incoming and outgoing mail and courier services.
- Order and manage office supplies.
- Schedule meetings and assist with travel arrangements.
- Prepare correspondence, reports, spreadsheets, and presentations.
- Support multiple departments with administrative tasks and special projects.

Accounts Receivable
- Prepare and process customer invoices.




- Apply customer payments and maintain accurate account records.
- Monitor outstanding receivables and professionally follow up on overdue accounts.
- Reconcile customer accounts and resolve billing discrepancies.
- Assist with month-end reporting and accounting support.

Logistics Support
- Coordinate outbound shipments and inbound deliveries.
- Schedule transportation with carriers.
- Prepare shipping documentation and paperwork.
- Track shipments and communicate delivery updates.
- Work closely with Production, Purchasing, Warehouse, and Sales teams to ensure timely deliveries.
- Help resolve transportation and shipping issues efficiently.

What We're Looking For We're searching for someone who enjoys working with technology and understands that today's office is powered by digital tools and continuous improvement.

The ideal candidate is:

- Tech-savvy and confident learning new software and systems.
- Comfortable using Microsoft 365 (Outlook, Excel, Word, Teams) and cloud-based applications.
- Experienced with CRM Systems, accounting, or similar business software.
- Curious about new technology and willing to embrace automation and digital processes.
- Organized and able to manage multiple priorities with excellent attention to detail.
- Professional, dependable, and customer focused.




- An excellent communicator with strong interpersonal skills.
- A proactive problem solver who enjoys finding more efficient ways to work.
- Adaptable in a fast-paced environment and willing to take on new challenges.
- A collaborative team player who enjoys supporting others.

Qualifications
- High School Diploma required; post-secondary education in Business Administration, Accounting, or a related field is an asset.
- Minimum of 2 years of administrative experience.
- Accounts Receivable experience preferred.
- Logistics or transportation experience is considered an asset.
- Strong computer proficiency with Microsoft Office and modern business applications.
- Experience with ERP, CRM, or accounting software is highly desirable.
- Excellent organizational and time-management skills.

Why Join Our Team? We're building a modern workplace where technology helps us work smarter, communicate better, and deliver exceptional service to our customers. We value people who are curious, adaptable, and excited to grow alongside the business.

If you're someone who enjoys learning new systems, embraces innovation, and wants to be part of a collaborative, forward-thinking team, we'd love to hear from you.

Apply now to join North America’s premier supplier of heavy haul transportation equipment! Aspen Custom Trailers is a fast-paced, entrepreneurial company poised for significant ongoing growth. Thank you for your interest in Aspen Custom Trailers. Only applicants selected for an interview will be contacted. If you would like to know more about Aspen, please visit www.aspentrailer.com

📌 Administrative Assistant (Leduc)
🏢 Aspen Custom Trailers
📍 Leduc