Dammie Legal is a growing law firm based in Kitchener, Ontario, focused on family law and real estate. As our team expands, we're looking for an organized, personable Administrative Assistant to help keep our office running smoothly.

The Opportunity

We're hiring a part-time Administrative Assistant to support our lawyer and law clerk with the day-to-day operations of the office. This is a hands-on role and a key part of making our small team run efficiently.

This role suits someone reliable, detail-oriented, and comfortable managing a variety of tasks in a busy, confidential office environment. Prior law firm experience is an asset but not required — we're happy to train the right person.

What You'll Do

- Maintain client files and records, both physical and digital, with strict attention to confidentiality
- Assist with data entry, correspondence, and basic document preparation
- Support billing and invoicing tasks as needed
- Manage office supplies, mail, and general day-to-day office organization
- Ensure compliance with required timelines
- Provide general support to the lawyer,s and law clerk as needed

What We're Looking For

Required

- Strong Administrative Assistance and Executive Administrative Assistance skills, including calendar management and task prioritization.
- Reliable clerical skills such as filing, data entry, document organization, and record keeping.
- Proficiency with office software (e.g., word processing, spreadsheets, email, and document management systems).
- High attention to detail, accuracy, and confidentiality in handling client information and legal documents.
- Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced legal environment.




- Comfortable working with confidential and sensitive information
- Strong organizational skills and attention to detail
- Reliable and punctual, with the flexibility to commit to a consistent part time schedule

Preferred (not required):
- Prior experience in a legal or professional services setting is an asset; formal education in office administration or a related field is beneficial.
- Familiarity with legal practice management software or willingness to learn

Hours & Schedule Part-time, approximately 20–25 hours per week. Specific days/hours to be discussed based on the firm's needs and the successful candidate's availability. In-office role — this position is not remote or hybrid.

Compensation

$18.00 – $21.00 per hour commensurate with experience.

Why Join Us

- A close-knit team where you're seen, not just staffed. In a small firm, your contribution has direct, visible impact on how the office runs.
- Room to grow with the firm. As we expand, opportunities may open up for increased hours or an expanded role.

- A genuinely varied role. No two days look exactly the same — you'll build a broad skill set across client service, office administration, and law firm operations.

How to Apply Please submit your resume and a brief cover letter

to [email protected] . Applications are reviewed on a rolling basis.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Dammie Legal is committed to diversity and inclusion, and welcomes applications from all qualified candidates. Accommodations are available upon request throughout the recruitment process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA).

📌 Administrative Assistant (Kitchener)
🏢 Dammie Legal
📍 Kitchener