The Opportunity

We are currently seeking an Administrative Assistant to join our team. Your main goal will be to provide administrative services in a fast-paced environment to a variety of groups internally in both the office and fabrication facility. The candidate will perform a variety of administrative functions including administrative support, time entry, reception and a wide variety of other administrative responsibilities for the company.

We are looking for a self-motivated and detail-oriented individual with a minimum of 2 years experience in a related role who can work independently and has strong organizational, problem-solving and communication skills.

Key Responsibilities

As Administrative Assistant, your responsibilities will include:

- Providing data entry and other administrative support services to office, project & engineering teams
- Performing reception duties for the office, answering phones, greeting and directing visitors, and handling/routing inquiries
- Performing time entry for shop and office employees with a very high degree of accuracy for job costing, customer invoicing and payroll
- Providing support and assistance to other groups in the office and shop as required
- Supporting the planning and organization of meetings, company events, travel arrangements, etc.
- Supporting the preparation, collection, tracking and maintenance of project-related documentation
- Assisting with setup of new work stations and other basic IT support
- Following and supporting Arjae’s safety policies,



programs and procedures in support of our commitment to the safety of all employees, clients, and other stakeholders
- Performing other related duties as assigned

Qualifications/Requirements

- Strong organization, communication and customer-service skills with a friendly, skilled demeanor
- Demonstrated experience and commitment to performing detail-oriented work with a very high degree of accuracy
- A minimum of 2 years experience in an administrative role, preferably in an engineering and/or fabrication environment
- Proficient in data entry, with a high degree of accuracy
- Certificate or diploma from an Office Administration-related program is an asset but not required
- Ability to multi-task and provide administrative support to multiple internal groups in both an office and shop environment
- Strong computer skills and proficiency in Excel, Word, Outlook, SharePoint, and OneDrive are required; Adobe and/or Bluebeam Revu experience is an asset
- Collaborative and team-oriented approach to support the business
- Ability to work in a fast-paced, entrepreneurial environment

Additional Information

- This position is based in our office in Nisku, Alberta
- Must be legally entitled to work in Canada

Benefits

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

Apply Now

Please apply in confidence at https://arjae.ca/careers

We thank all applicants, however only those selected for further consideration will be contacted.

📌 Administrative Assistant / Receptionist (Nisku)
🏢 Arjae Design Solutions
📍 Nisku