Administrative Assistant – Sales Department

Great Lakes Greenhouses Inc.

Leamington, Ontario

Pay: $22.00–$25.00 per hour

Hours: 25–40 hours per week

Job Type: Full-time, with part-time consideration for experienced candidates

Work Location: In person

About Great Lakes Greenhouses

Family owned and operated for over 40 years, Great Lakes Greenhouses is one of North America’s leading growers, packers, and shippers of hydroponic cucumbers. Our operation is based in Leamington, Ontario, where we are committed to quality, efficiency, food safety, and excellence in everything we do.

We are currently seeking a reliable, organized, and detail-oriented Administrative Assistant to support our Sales Department.

This position is intended to be full time. However, we are open to considering a part-time schedule for an experienced candidate who has the knowledge and ability to perform the required responsibilities accurately and efficiently within reduced hours.

Key Responsibilities

- Daily Invoicing: Prepare and process customer invoices accurately and efficiently on a daily basis.
- Accounts Receivable & Collections: Monitor outstanding accounts receivable and proactively follow up with customers regarding overdue balances to support timely payment.
- CHEP Pallet Management: Maintain accurate CHEP pallet records, reconcile balances, investigate discrepancies, and coordinate pallet activity as required.
- Invoice Management: Organize, maintain, and electronically file customer invoices and related supporting documentation.
- Pricing & Adjustments: Track, verify,



and accurately enter customer pricing and price adjustments, ensuring all changes are properly documented and reflected in the system.
- Order Entry & Sales Support: Accurately enter and process customer orders while providing responsive administrative support to the Sales Department.
- Ensure customer and key partner requirements are completed accurately and within required timelines.
- Communicate effectively with Sales, Accounting, Shipping, customers, and other departments to resolve discrepancies and support smooth day-to-day operations.
- Maintain accurate records and provide additional administrative support to the Sales Department as required.

Qualifications & Skills
- Previous experience in administration, sales support, invoicing, accounts receivable, bookkeeping, or a related position is preferred.
- Experience working with customer invoices, accounts receivable, pricing, collections, and order-entry systems is considered a strong asset.
- Experience with Famous Software is an asset.
- Experience with CHEP pallet management or similar pallet/account reconciliation systems is an asset.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Strong attention to detail and a high level of accuracy when working with numbers, pricing, invoices,



and customer information.
- Robust organizational and time-management skills.
- Ability to prioritize and manage multiple responsibilities in a fast-paced setting.
- Strong written and verbal communication skills.
- Ability to work independently while also contributing effectively as part of a team.
- Reliable, responsible, and able to maintain confidentiality when handling customer and financial information.
- Hours of Work

The preferred schedule for this position is full-time, approximately 40 hours per week. Great Lakes Greenhouses may also consider an experienced candidate seeking approximately 25–30 hours per week, provided the candidate has sufficient experience and demonstrated ability to complete the required workload accurately and efficiently.

Compensation

$22.00–$25.00 per hour, based on experience and qualifications.

Accessibility

Great Lakes Greenhouses welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $22.00-$25.00 per hour

Expected hours: No less than 25.0 per week

Benefits

- In office parking

Ability to commute/relocate:
- Leamington, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
- Do you have experience with Famous Software?

Work Location: In person

📌 Administrative Assistant – Sales Department (Leamington)
🏢 Great Lakes Greenhouses
📍 Leamington