Part-Time Administrative Assistant

Location: Burlington, Ontario, Canada

Work Arrangement: Fully On-Site

Schedule: Part-Time | Approximately 15–20 hours per week

Compensation: $20.00–$25.00 CAD per hour

Reports To: Operations Manager

Position SummaryWe are seeking a dependable and organized Part-Time Administrative Assistant to provide day-to-day administrative and operational support to our Burlington, Ontario office.

This position will assist with a variety of office functions, including filing, invoicing, expense management, personnel records, data entry, and general administrative support. The ideal candidate is detail-oriented, comfortable working in a fast-paced environment, and able to effectively manage multiple priorities.

This position will typically work approximately 15–20 hours per week, generally across 2–3 days, with the potential for additional hours during periods of increased business activity.

This posting is for an existing vacancy.

Key Responsibilities

- Provide general administrative and office support to the Operations Manager and local team.
- Assist with filing, document organization, and general recordkeeping.
- Support invoicing and related administrative processes.
- Assist with expense management and reporting through Concur.
- Maintain and update personnel files and support the transition of records to a digital filing system.
- Perform data entry and maintain accurate electronic and physical records.
- Assist with general office organization and day-to-day administrative needs.
- Provide additional administrative support during high-volume periods, including month-end activities and New Product Introductions (NPIs).
- Assist with other administrative duties and special projects as assigned.

Qualifications

- Previous administrative, office support,



or data entry experience preferred.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Strong organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced environment.
- Solid written and verbal communication skills.
- Ability to work independently while effectively supporting a broader team.
- Ability to maintain confidentiality when handling employee and business information.
- Previous experience in the logistics and/or security industry is considered an asset.
- Previous experience with Concur or a similar expense management system is considered an asset.
- A valid Ontario security guard licence or previous security experience is considered an asset but is not required.

Schedule & Work Environment

- Approximately 15–20 hours per week, typically spread across 2–3 days.
- This is a fully on-site position based in Burlington, Ontario.
- Flexibility to work additional hours during peak business periods may be requested.
- Availability during month-end and other high-volume periods is preferred.

Artificial Intelligence Disclosure Artificial intelligence is not used to screen, assess, or select applicants for this position.

Accessibility & Equal Opportunity

We are committed to providing an inclusive and accessible recruitment process. Accommodation is available for applicants with disabilities throughout the recruitment and selection process. Applicants requiring accommodation are encouraged to communicate their needs during the recruitment process.We are committed to providing equal employment opportunities and considering qualified applicants without discrimination on the basis of any characteristic protected by applicable human rights legislation.

Pay: $20.00-$25.00 per hour

Expected hours: 15.0 – 20.0 per week

Work Location: In person

📌 Administrative Assistant (Burlington)
🏢 Squad Security
📍 Burlington