Introducing the National Arts Centre The National Arts Centre (NAC) is Canada's bilingual, multi-disciplinary home for the performing arts. The NAC presents, creates, produces, and co-produces performing arts programming in various streams-the NAC Orchestra, Dance, English Theatre, French Theatre, Indigenous Theatre, and Popular Music and Variety-and nurtures the next generation of audiences and artists from across Canada. The NAC is located in the National Capital Region on the unceded territory of the Anishinabe Algonquin Nation.

At the National Arts Centre, we believe the performing arts are vital to the human experience. A house of dreams for the Canadian performing arts, we work with artists and arts organizations from across this land to revitalize our sector.

Curious to learn more? Read our 2023-2026 Strategic Plan, The Journey Ahead.

Equity, Diversity, Inclusion, Anti-Racism and Accessibility

We are on a journey, committed to ensuring that equity, diversity, inclusion, accessibility, anti-racism and reconciliation with Indigenous peoples will guide our actions.

The NAC welcomes applications from candidates who can help us meet our vision, and contribute to the diversity of lived experiences, perspectives, and approaches. When you join the NAC, you will be part of an inclusive community working hard to dismantle barriers to employees' well-being, access, potential, and success. The NAC actively seeks candidates who identify as women, Indigenous, Black, Persons of Colour (IBPoC), members of 2SLGBTQIA+ communities, and people with disabilities.

We encourage you to self-identify in the recruitment process.

About the National Creation Fund and Professional Development The National Arts Centre's National Creation Fund is dedicated to the alchemy of artistic creation and driven by a conviction in the power of creation as a means of evolving culture, sparking innovation, and shaping our world. The Fund champions creation through transformative investments in the development of bold new music, dance, theatre and interdisciplinary performances, and through our work as a home for research and experimentation on the conditions required to create ambitious work.

The NAC Professional Development team produces high-impact programs for artists and arts professionals, including apprenticeships, mentorships, and intensives. Designed for early- and mid-career artists, producers, designers, technicians and administrators from across Canada, participants have the opportunity to expand their networks, increase access to projects and roles of greater scope and scale, and expand, deepen and refine their arts and leadership practice.

Job Number: J0826-0306

Job Title: ADMINISTRATIVE ASSOCIATE, NATIONAL CREATION FUND AND PROFESSIONAL DEVELOPMENT

Employment Type: Full-Time, Term

Job Category: Administration / Clerical

Open Positions: 1

Posting Date: August 21, 2026

Closing Date: September 20, 2026

Salary: $65,000.00 - $81,200.00/Year

Language Requirement: Bilingual

Working Hours: Full time, term until August 31, 2028. Monday to Friday, 9 a.m to 5 p.m (35 hours/week).

Job Reports To: Artistic Producer, National Creation Fund

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Key Activities

Under the direction of the Artistic Producer, National Creation Fund, the Administrative Associate is the administrative backbone of the National Creation Fund and Professional Development teams, providing administrative, operational, and logistical support to both teams. This role provides high-level administrative and operational support across both departments,



playing a pivotal role in the National Creation Fund’s submission and investment processes and the planning and execution of Professional Development’s suite of residencies, gatherings, and apprenticeships.

Working closely with members of the Creation Fund and Professional Development teams, the Administrative Associate helps ensure both departments run smoothly and effectively, offering our communities and partners a meaningful experience. The incumbent is a key administrative resource, supporting multiple areas while maintaining strong attention to detail, positive relationships, and organizational effectiveness. Working closely with department leadership and team members, the Administrative Associate serves as a trusted partner in planning, problem-solving, and implementing priorities while ensuring operational excellence.

Department Operations and Administration

- Respond to inquiries from artists, participants, partners, and arts organizations;
- Maintain the flow of the Fund’s submission process by coordinating with our curatorial teams, booking meetings, circulating prep material, identifying and securing access support and interpretation, to ensure curatorial decisions are made and shared in a timely manner;
- Establish and maintain digital document management systems, electronic filing systems, databases, templates, and administrative records;
- Track, organize, and maintain department files, applications, submissions, agreements, reports, and supporting documentation;
- Assist with the administration and drafting of agreements and reporting;
- Prepare correspondence, meeting materials, agendas, presentations, reports, and briefing documents;
- Coordinate translation requests and assist with the preparation of bilingual materials;
- Identify and book access support measures as needed;
- Support the management of the Fund’s National Advisory Committee, including booking meetings, organizing and executing meeting logistics, preparing and circulating advance materials, and onboarding new members;
- Schedule departmental meetings, maintain weekly meeting records and departmental Outlook Calendar;
- Recommend and implement administrative improvements that may enhance efficiency, organization, or experience;
- Support departmental financial administration, including expense claims, procurement forms, purchase requests, credit card reports, recurring payments, and payment documentation;
- Manage invoices and process payments, and ensure timely payments due under various contracts;
- Act as principal departmental liaison with NAC Finance Department for administration matters;
- Maintain and update the contact list and manage invite and RSVP lists for performances, as well as ticket allocation and distribution.

Company Management and Event Support

- Coordinate travel arrangements, accommodations, per diems, transportation, and logistics for the department. Prepare and process travel approvals and travel claims;
- Execute logistics for ancillary events, team retreats, premieres etc., as well as residencies, leadership programs, advisory meetings, workshops, receptions, and special initiatives. Logistics include room bookings,



catering requests, performance tickets, and accessibility measures;
- Provide on-site administrative and logistical support before, during and after programs and events, including responding to evolving needs, coordinating schedule changes, and assisting staff.

External Relationship Management

- Administrative contact for participants, artists, curators, National Advisory Committee members, external partners, and service providers;
- Maintain relationships with partners by coordinating information requests, meetings, materials, and logistics;
- Support participant communications before, during, and after programs and event.

Communications Support

- Assist with updating websites, gathering materials for social media and securing approvals for communications materials;
- Execute the collection, organization and approvals of quotes, photos, and videos for communications purposes.

Skill Requirements

- Post-secondary degree, in a related field, or an equivalent combination of education and relevant experience;
- Minimum of three (3) years of related experience in administrative roles with significant responsibilities;
- Demonstrated attention to detail and accuracy, with a strong degree of professionalism, tact, and diplomacy;
- Exceptional interpersonal and communications skills;
- Fluently bilingual in both official languages, French and English, written and spoken;
- Strong organizational and administrative skills;
- Proven ability to develop, streamline and continuously optimize operational processes;
- Highly organized and able to coordinate a variety of activities simultaneously;
- Proficiency with Microsoft Office Suite (including Microsoft Teams, Word, Excel, Outlook, and PowerPoint), and Adobe;
- Ability to adapt quickly in a rapidly evolving environment;
- Strong digital literacy and ability to learn new technologies and systems;
- Self-motivated with the ability to work independently and take ownership of tasks;
- Collaborative team player, adept at working within a complex organizational structure;
- Experience contributing to the administrative support of a busy department within a large organization;
- A demonstrated interest and/or work experience in the performing arts or cultural sector is an asset;
- Experience creating visually engaging materials, presentations or communications, with an eye for design, creativity, and user experience is preferred;
- Weekend and evening work performing event-related tasks is occasionally required.

Who Can Apply

Persons residing in Canada and Canadian citizens residing abroad. Preference will be given to Canadian citizens. As part of NAC's interview process, in-person interviews may be required. Please ensure to have the most up-to-date information on your résumé including your current email address.

While we appreciate all applications, only those selected for an interview will be contacted by us.

Important Notice

The National Arts Centre (NAC) is committed to inclusive employee recruitment and selection. The NAC welcomes and encourages applications from people with disabilities. If you require accommodation during the selection process, please inform us as soon as possible and we will make every effort to fulfill your accommodation request. The successful candidate will be required to provide the original or a true certified copy of their education credentials as appropriate, along with proof of a valid Criminal Background Check as a condition of employment.

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📌 ADMINISTRATIVE ASSOCIATE, NATIONAL CREATION FUND AND PROFESSIONAL DEVELOPMENT (Ottawa)
🏢 National Arts Centre
📍 Ottawa