Overview

Join our dynamic team as an Aesthetic Office Manager, where you will lead the daily operations of a thriving aesthetic practice dedicated to enhancing clients' confidence and beauty. In this energetic role, you will oversee administrative functions, coordinate patient care, and ensure a seamless experience for both clients and staff. Your leadership will foster a positive, productive environment that promotes exceptional service and operational excellence.

This position offers an exciting opportunity to be at the forefront of aesthetic medicine while managing a vibrant team committed to excellence.

Responsibilities

- Manage all front-office operations, including scheduling, patient intake, and follow-up appointments to ensure smooth daily flow.
- Answering and Calling all inquiries, booking and taking deposits
- Ability to preform consultations for services
- Working within the Jane application
- Before/After photos, restaging, cleaning and disinfection practices is a must
- Supervise administrative staff, providing training, support, and performance evaluations to maintain high standards of service.
- Oversee electronic medical records systems, ensuring accurate documentation of patient information and treatment plans.




- Coordinate with medical professionals to facilitate treatment schedules and maintain compliance with healthcare regulations.
- Handle billing processes, insurance claims, and budgeting tasks to optimize practice profitability.
- Maintain inventory levels for medical supplies and aesthetic products, ensuring timely reordering and cost control.
- Ensure adherence to medical terminology standards and privacy regulations such as HIPAA for patient confidentiality.

Qualifications

- Proven experience in aesthetic office management, with familiarity with Botox, Dysport, Filler and other aesthetic services.
- Strong background in sales
- Prior experience
- Knowledge of medical terminology relevant to aesthetic procedures and healthcare settings.
- Experience with budgeting, financial management, and inventory control within a healthcare environment.
- Demonstrated supervisory skills with a track record of leading teams effectively in fast-paced settings.

Join us if you're passionate about delivering outstanding patient experiences while leading a motivated team! We value energetic professionals who thrive on organization, communication, and continuous improvement in the vibrant field of aesthetic medicine. Pay: $18.00-$25.00 per hour

Work Location: In person

📌 Aesthetic Office Manager (Winnipeg)
🏢 Eternal Beauty Manitoba
📍 Winnipeg