Position Needed:

Office Administrator / Bookkeeper

About Us:

Wildflower Distilling Co. and White Sails Brewing Co. are steadily growing manufacturing and wholesales companies, selling award winning beer and spirits in the Okanagan and Vancouver Island areas. We’re looking for a detail-oriented and organized Office Administrator / Bookkeeper to help support our operations and keep the back office running smoothly.

Position Summary:

The Office Administrator / Bookkeeper will play a key role in the day-to-day operations of our business. This involves managing administrative tasks, bookkeeping, and providing support to our management, production and sales teams. You will be the go-to person for ensuring our financial records are accurate and our office stays organized and efficient.

Responsibilities:

Bookkeeping:

- Maintain accurate financial records using QuickBooks or similar software
- Process accounts payable and receivable
- Reconcile bank and credit card statements
- Prepare monthly financial reports for management
- Prepare monthly payroll
- Perform basic bookkeeping (Cash, AP, AR and inventory)
- Generate invoices and process the payment
- Prepare and file PST/GST
- Assist monthly reporting to LDB and BCLCB
- Assist in Monthly Excise tax filing

Office Administration:

- Answer phone calls and emails professionally,



provide phone etiquette and excellent customer service to clients and visitors
- Maintain filing systems and company records
- Assist with order entry, invoicing, and customer account management
- Assist in organizing daily orders and communicating with Distilling and Brewing Staff
- Handle shipments to Canada and USA
- Organize and maintain physical and electronic files and records
- Assist in the development and implementation of office policies and procedures

Requirements:

- 4+ years of experience in bookkeeping and office administration
- Proficiency with QuickBooks (or similar software) and Microsoft Office Suite
- Robust proficiency with Microsoft Excel
- Strong attention to detail and organizational skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Excellent communication skills, both written and verbal
- Experience in the liquor and hospitality industry is a plus
- Someone looking to grow with the Company
- Self starter

We offer competitive compensation based on experience. If you are a detail-oriented individual with excellent organizational skills, we would love to hear from you!

Pay: $24.00-$28.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits

- Casual dress
- Discounted or free food
- On-site parking
- Store discount

Work Location: In person

📌 Bookeeper (Nanaimo)
🏢 White Sails Brewing
📍 Nanaimo