We are an established construction company seeking an experienced and highly organized Construction Operations Manager to oversee the administrative, financial and project coordination functions of the business.

This is a central role within the company. The successful candidate will work closely with ownership, project managers, trades, suppliers and our external bookkeeper to keep projects, payments and day-to-day operations running smoothly.

Key Responsibilities

- Maintain project schedules, timelines and important deadlines
- Coordinate project information among ownership, project managers, trades, suppliers and clients
- Monitor project progress and follow up on outstanding items
- Organize contracts, change orders, purchase orders, invoices, receipts and project documentation
- Prepare and process payroll and employee or subcontractor payments
- Manage bill payments and accounts payable
- Prepare invoices and assist with accounts receivable and payment follow-up
- Coordinate financial records and reporting with the external bookkeeper
- Track project expenses and ensure documentation is complete and accurate
- Maintain employee, supplier, subcontractor and client records
- Coordinate insurance, WSIB and other required administrative documentation
- Manage calendars, meetings, correspondence and general office operations
- Identify problems early and ensure important tasks do not fall through the cracks
- Create and maintain organized administrative systems and procedures

Qualifications

- Minimum three years of experience in construction administration,



construction operations or project coordination
- Direct experience supporting residential or commercial construction projects
- Experience with payroll, accounts payable, invoicing and financial administration
- Strong understanding of project timelines and construction workflow
- Excellent organizational skills and close attention to detail
- Strong written and verbal communication skills
- Comfortable working independently and managing competing priorities
- Proficient with Mac OS and Quickbooks
- Experience with bookkeeping, payroll or construction management software is an asset
- Able to handle sensitive financial and employee information with discretion

The Right Candidate You are proactive, dependable and exceptionally organized. You take ownership of your work, communicate clearly and follow through without needing constant direction. You are comfortable managing both detailed financial administration and the fast-moving demands of multiple construction projects.

This is a full time, primarily in-office position. Compensation will be based on experience.

Professional references from recent employers will be required before an offer is finalized.

Pay: $60,000.00-$70,000.00 per year

Benefits

- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care

Application question(s):
- Have you directly managed payroll, accounts payable and bill payments?
- Are you proficient in MacOS and Quickbooks?

Experience:
- Construction office: 3 years (preferred)

Work Location: In person

📌 Construction Office Manager / Senior Project Administrator (Toronto)
🏢 PBG
📍 Toronto