Construction Site Administrator

ARISTA HOMES is an established award-winning home builder with over 30 years of building award-winning communities throughout the GTA. We are currently seeking a full-time Construction Site Administrator for our Oakville Low-rise Community.

As a Site Administrator you will report directly to the Site Superintendent to assist in the scheduling of trades, inspections, and equipment needs, maintaining formal and regular communication across the construction site and ARISTA internal staff.

The Construction Site

Administrator will be responsible for data entry into our builder ERP system (NEWSTAR), creating PO's, tracking completions, generating progress reports, etc., as well as organize site documents, such as drawings, closing packages, health and safety reports and much more. The "A" TEAM is looking for a motivated individual with strong time-management, interpersonal, and organizational skills to fill this role.

Primary Responsibilities

- Attend to all daily phone calls, messages & deliveries. Monitor e-mails and relay to Site Supers
- Ensure site maps are available for trades
- Responsible for completing timecards for site employees and sending them to the Head Office
- Request office supplies or hardware supplies as needed from Head Office
- Place various orders throughout day (ie. Stone, equipment rentals, etc.) as needed by Site Supervisors
- Ensure all trades have the proper health & safety forms and reports, including all training and registrations




- Maintaining updated health and safety manuals and files, including first aid kits.
- Issue, track, & update completion for each trade by lot for Site Supers
- Issue and track all P.O.s issued on site through the site office
- Maintain & update extra books and lot files
- Maintain organization and cleanliness of all digital and hard copy files, and the site office
- Schedule Municipal and Engineering inspections upon Site Super’s request
- Prepare paperwork for various trades (if necessary), and as needed for inspections
- Assist Site Supers in daily activities
- Track site production using Progress Report Tracking Sheets and Newstar
- Track and organize all house and garage keys, as well as master keys
- Re-check colours for trades installing tiles, hardwood floors, carpet, etc.
- Track rental equipment
- Track closings and PDI schedules
- Report any stolen or vandalized items as advised by Site Supervisors
- Receive homeowner 24 hour and 48 hour forms (when service department is unavailable) and forward to service department

Requirements and Qualifications

- 2-years’ experience in residential low-rise construction
- Grade 12 Education
- Proficient computer skills in Microsoft Office 365 applications. Knowledge in NEWSTAR is an asset.
- Strong written and oral communication skills.
- Team player
- Very valuable organizational skills

Additional Application Information

Report to: Head Office Construction Manager & the Site Manager / Superintendent

Interview Process: 2 Stage

📌 Construction Site Administrator (Ontario)
🏢 Arista
📍 Ontario