Contracts Administrator III

Location: Cold Lake

Contact: 24 months

- Ensure Contractors to work in accordance with contract terms and conditions.
- Ensure timely placement of Purchase Orders that support contract services for production work in compliance with corporate controls and best practices.
- Track progress and support Supervisors with coordinating Contractor’s compliance regarding company systems and controls.
- Oversee the administration and performance of service contracts.
- Ensure contract payments are executed accurately, and anomalies are identified.
- Ensure payments are made to Contractors in accordance with requirements of Company agreements held with Contracts in a timely manner.
- Advise contract risks and support the stewardship of gap closure and opportunities for improvement, assisting with prioritization where required.

Key Responsibilities

- Participate in pre-qualification and contractor selection
- Liaise with Procurement to ensure required Contract Documents are in place
- Participate in contract handover between Procurement and Business Line
- Initiate and Facilitate contract kick-off meeting with Contractor
- Communicate with Contractor to develop a joint Interface Management Plan
- Engage in contract life cycle and overseeing the entire contract portfolio for each business line/function
- Responsible for stewarding contractor interface activities throughout contract life cycle
- Participate in service planning and develop contract strategy
- Act as a liaison and coordinator among Procurement, SSH&E; and Operations within the business line




- Establish and maintain the Active Contractor Tracking Database
- Monthly KPI reporting (e.g., Contract Stewardship, Man hour reporting, etc.)
- Link to other business lines to share best practice
- Coordinate and conduct Contractors Site Assessment
- Coordinate review contractor crew competency
- Organize and coordinate Contractor Performance Assessments (Reporting Quarterly interface, A&D; compliance, Contractor compliance check and Annual Performance Scorecard)
- Report Contractor performance to OIMS 8-1 System Owner and Administrator
- Coordinate and facilitate Level 2 and 3 quarterly, annual performance review/feedback meetings
- Liaise with SSH&E; Team to schedule Level 4 SSHE Sharing Meeting
- Assist with coordinate Level 5 Annual Contractor Safety Forum
- Assist Contract Owner in performing suspension and/or termination to contracts
- Initiate and ensure contract completion and close out with contractor

Skills And Qualifications

- 10+ years’ experience with Contract administration, with service-contractor environments preferred.
- Experience within a large corporation or complex organizational setting.
- Experience and confidence working in field or industrial environments, including remote locations.
- Experience working with developing businesses, and Landowner Companies (LANCO’s).
- Experience in engaging with contractors, in a developing country workplace.
- Highest standard of Safety, Health, Environment aptitude and cultivates the same in others
- Understanding of Procurement roles, responsibilities and business processes as they relate to contracts
- Knowledgeable of contracts terms and conditions

📌 Contract Administrator (Cold Lake)
🏢 Pantheon
📍 Cold Lake