Key Responsibilities

Contract Administration

- Prepare and review subcontracts, vendor agreements, master service agreements, non-disclosure agreements, and other business agreements using approved and created templates, escalating non-standard terms to the leadership team.
- Administer the contract lifecycle from intake through execution, amendment, and close-out, including change order documentation.
- Support implementation of a contract lifecycle management platform, including data migration, and maintain record accuracy once it is live.
- Track critical dates and obligations: renewals, expiries, milestone deadlines, insurance certificates, bonding requirements, and warranty periods.
- Monitor lien and notice deadlines across operating jurisdictions and flag them well in advance, including Ontario Construction Act holdback and prompt payment timelines and U.S. state mechanic's lien requirements.
- Maintain the contract template library and keep the register of executed agreements current and accurate.

Corporate Compliance: Canada and United States
- Build and maintain a consolidated compliance calendar covering both countries, with documented lead times and evidence of completion.
- Prepare and submit corporate registrations, extra-provincial and foreign qualification filings, and annual returns, coordinating with registered agents across operating jurisdictions.
- Track contractor licensing and qualifying agent renewals and continuing education requirements.
- Maintain corporate records, minute books, and entity organizational documentation.
- Administer company policies, attestations, and related compliance training records.

Shareholder and Board Reporting
- Compile periodic compliance reporting packages for leadership team review, working to a defined calendar and format.




- Assemble supporting documentation and maintain the audit trail behind each reported item.
- Flag compliance exceptions, gaps, and approaching deadlines to the COO promptly and in writing.

Outside Counsel Coordination
- Act as the day-to-day point of contact for external law firms, coordinating information flow and document requests.
- Maintain the matter register, tracking status, responsible firm, and jurisdiction, along with engagement letters and firm contact records.
- Review outside counsel invoices against approved budgets and flag variances to the COO.
- Chase firms on agreed scope and timelines, and keep internal stakeholders updated on matter status.

Scope and Supervision
- Prepares agreements for Executive signature rather than executing them.
- Works to approved templates and playbooks. Any deviation from standard terms is escalated to the COO.
- Recommends outside counsel engagement and spend. Approval rests with the COO.
- Receives regular supervision and review from the COO, particularly through the first year.

What We're Looking For

Required

- Three to five years in contract administration, corporate compliance, legal administration, or a law clerk role.
- Strong organizational discipline and a track record of managing many concurrent deadlines without letting any slip.
- Comfort building and maintaining registers, trackers, and documented processes.
- Willingness to learn U.S.



compliance requirements and grow into broader ownership of the function.
- Clear written communication and sound judgment about what to escalate and when.

Preferred
- ILCO law clerk certification, or a paralegal certificate or equivalent credential from another jurisdiction.
- Exposure to United States construction documents (AIA, ConsensusDocs) or U.S. corporate filing and licensing requirements.
- Experience in construction or another contract-intensive industry.
- Familiarity with contract lifecycle management software, or with supporting board or shareholder reporting.
- Working knowledge of Canadian construction contracting, including CCDC standard documents and the Ontario Construction Act (holdback, prompt payment, and adjudication).

Please Note This position is not a licensed legal role. The successful candidate will not provide legal advice or hold themselves out as legal counsel, and is not required to hold a Law Society of Ontario licence. Legal advice is obtained from external counsel, whom this role coordinates with.

What We Offer

- A newly created role with direct exposure to how a North American technology business operates.
- Close working relationship with the COO, including mentorship on contract and compliance practice.
- Cross-border scope and the opportunity to develop United States compliance expertise alongside Canadian.
- Base salary of $75,000 to $95,000 CAD, plus performance bonus, perks, and paid time off.

Application Information This posting is for an existing vacancy.

All applicants who are interviewed will receive a response within 45 days of their final interview.

Pay: $75,000.00-$95,000.00 per year

Work Location: Hybrid remote in North York, ON M3B 2S7

📌 Contracts & Compliance Manager (North York)
🏢 Andorix
📍 North York