We are seeking an exceptional deal secretary to join our growing team! If you have real estate experience as a Deal Secretary or Deal Administrator, we would like to meet with you!

SUMMARY The Deal Secretary involves a lot of paperwork processing and accounting, who loves putting things in order and wants to follow strong systems to have success in their role. You’ll have an opportunity to be a part of a supportive, team-oriented work environment.

EDUCATION

College Diploma/University Bachelor’s Degree in Accounting, or equivalence.

SKILLS/QUALIFICATIONS

- Minimum 1 year of deal processing experience in Real Estate environment is required
- Knowledge of real estate software BrokerBay is considered an asset
- Experience with processing commission cheques
- Solid data entry skills and excellent attention to detail
- Excellent analytical skills and organizational skills
- Ability to multi-task in a fast-paced environment and work well under pressure
- Strong verbal and written communication skills, Mandarin/Cantonese speaking is preferred.

DUTIES AND RESPONSIBILITIES

- Managing emails and answering phone calls, corresponding with our agents, other brokerages, lawyers, builders
- Organizing incoming deal paperwork
- Auditing documentation received for accuracy




- Processing real estate deal transactions, including: entering, managing and finalizing deals in the Lone Wolf accounting system
- Preparing the trade record sheet and email to agents weekly for their records
- Calculating commissions and preparing commission invoices, making sure invoices are correct before sending to other brokerages and/or Lawyers before closing in a timely manner
- Following up on closed transactions, including: chasing the balance of commission and/or confirmation of closing
- Managing and moving files to storage as needed
- Assisting other deal secretaries as needed
- Other duties as assigned by Management

HOW TO APPLY Please forward your resume in confidence, identifying #ACCT-2026 Your Last Name, First Name in the subject line.

We thank all applicants for their interest in this position, however, only those applicants selected for an interview will be contacted.

Job Type: Full time

Pay: From $25.00 per hour

Benefits

- On-site parking
- Paid time off

Experience:
- Real Estate deal secretary: 1 year (required)

Language:
- Cantonese/Mandarin (required)

Work Location: In person

📌 Deal Secretary (Markham)
🏢 RE/MAX
📍 Markham