This is a Regular Part-Time opportunity, 22.5 hours a week (Replacement) Reporting to the Manager, Research Ethics Office, the Ethical Oversight Assistant is an integral team member who supports the productive operations of the Research Ethics Board (REB). This role also supports the Research Ethics Office (REO) and acts as an important operational and communications link between the REB, the REO and research teams. The incumbent must be willing to work collaboratively and cooperatively in a challenging and dynamic environment.

Summary of Duties, but not limited to: Triages incoming submissions into the REO and follow up with the submitter in the event any documents or information are missing Manages the REB general inbox and communications

Issues letters after they have been approved by the (initial approvals, amendments, annual renewals, etc), REB chair (initial approvals, amendments, annual renewals, terminations, etc), or by the Research Ethics Office Manager

Maintains electronic records including databases, lists, and other mechanisms that allow for distribution of tasks, timely reporting, and interface with the research module in EPIC

Supports all aspects of meetings, including calendar invitations, developing agendas, preparation of materials, and associated communications

With input and direction from the team, drafts and updates Standard Operating Procedures, Policies, and guidance documents and develops new forms

Actively identifies opportunities for process efficiencies and takes the steps to put these into action, with input from the team





Supports annual reporting including tracking metrics and drafting materials, as needed

Supports team initiatives, events, and activities as required As a role model and champion you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care. The responsibilities described above are representative and are not to be construed as all-inclusive.

Qualifications/Skills: An undergraduate degree in Health Sciences, Ethics, or a related field

One year of progressively responsible and related experience

Knowledge of quality principles and/or research ethics guidelines preferred

Experience in an academic or healthcare environment highly preferable Excellent written, verbal, and interpersonal skills are essential Ability to work with different people of diverse backgrounds Excellent organizational skills with attention to detail

Experience working with Microsoft office (word, excel, access) Experience in a dynamic environment, with competing priorities and accountabilities

Good work and attendance record required

Demonstrated WCH vision mission and values

Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria

Professional behaviour and communication that meets the standards of the professional regulatory college or association, as applicable, and the standards of Women’s College Hospital

This position plays a critical role in acting as an advocate for safety and will demonstrate principles, practices and processes that will optimize a safe environment for all

📌 Ethical Oversight Assistant - Research Ethics Office (Toronto)
🏢 Women’s College Hospital
📍 Toronto