RKESTRA Communications is looking for a highly organized, dependable and proactive Executive and Client Services Coordinator to help keep our clients, projects and day-to-day operations moving.

This is a permanent, full-time role based in Ottawa.

The position currently includes significant remote work, along with regular in-person meetings and events. As RKESTRA grows, the balance between remote and in-person work may evolve.

You will support client service, communications, events, social media and the many moving pieces that keep a small communications firm running smoothly.

What You Will Do

- Help keep client projects, priorities, deadlines and follow-ups on track
- Coordinate meetings, events, suppliers and project details
- Support day-to-day communication with clients and stakeholders
- Draft and proofread communications materials
- Support RKESTRA and client social media, including developing and posting content
- Help prepare proposals, presentations and other client materials
- Provide administrative and executive support as needed
- Anticipate what needs to happen next and make sure important things do not fall through the cracks

Who You AreYou are highly organized,



proactive and comfortable managing several priorities at once. You communicate professionally, write well and enjoy working with clients, colleagues and external partners.

You have experience in communications, client service, administration, events, social media or project coordination, and you are comfortable learning recent tools and systems.

You are based in Ottawa and comfortable working both remotely and in person, including attending meetings and events as required.

Most importantly, you take initiative, follow through and genuinely enjoy being the person who helps keep everything moving.

The Terms

- $25+ per hour
- 35 hours per week
- Permanent, full-time position
- Hybrid work arrangement
- Regular in-person availability in Ottawa is required
- The balance between remote and in-person work may evolve based on business needs

Interested?Send your résumé to [email protected] along with a short note telling us why this role appeals to you and what you think you would bring to RKESTRA.
- Application deadline: September 8, 2026.

📌 Executive and Client Services Coordinator (Ottawa)
🏢 RKESTRA
📍 Ottawa